Office Administrator

Job Description

Job Description

Position: Office Administrator

Reports To: HR Generalist & Director of HR

Salary: $50,000

Hours: Monday - Friday: 8am - 4:30pm

Address: 12171 Omniplex Ct, Cincinnati, OH 45240

King City Gardens (KCG) is a rapidly growing cannabis company founded in 2023, and we’re just getting started! We are a Level 1 cultivator serving both the medical and recreational cannabis markets, operating out of a 60,000 square foot facility, with 25,000 square feet currently under canopy and only plans to keep expanding. We also have 3 dispensaries under The Garden brand in Sycamore Township, Camp Washington, and Colerain, our upcoming flagship location. If that wasn’t exciting enough, we recently partnered with Jeeter to manufacture the #1 pre-roll in the world! With big things happening across cultivation, retail, and manufacturing, KCG is the place to grow, make an impact, and help shape the future of the cannabis industry!

Job Description

The Office Administrator provides essential administrative support to the HR team and helps keep daily operations organized and running smoothly. This role assists with recruiting coordination, appointment scheduling, onboarding, employee documentation, email follow-ups, and WOTC tracking. Additional responsibilities include scribing during Level 10 meetings, maintaining office supplies, completing store runs, updating lobby tracking records, and participating in employee engagement initiatives. The associate will also cover the back office, and other duties may be included as needed. The ideal candidate is organized, dependable, detail-oriented, and willing to jump in wherever support is needed to help the HR team and overall business success.

Responsibilities

• HR Administrative Support: Provide day-to-day administrative support to the HR team, assisting with ongoing tasks, projects, and daily operations.

• Recruiting Support: Assist with interview scheduling, candidate communication, email follow-ups, and other recruiting-related administrative tasks.

• Appointment Scheduling: Coordinate and schedule appointments, meetings, and interviews as needed.

• Onboarding Coordination: Support new-hire onboarding by organizing paperwork, coordinating schedules, and ensuring required documentation is completed.

• Employee Records & Lobby Tracking: Enter and maintain visitor and candidate information in the lobby tracking system and assist with keeping records accurate and up to date.

• WOTC Follow-Up: Follow up on Work Opportunity Tax Credit (WOTC) forms and outstanding documentation to help ensure timely completion.

• L10 Meeting Support: Participate in Level 10 (L10) meetings and take meeting notes (scribe), documenting key discussions, action items, and follow-ups.

• Email & Communication Follow-Up: Monitor and follow up on emails, outstanding requests, and administrative tasks to help keep communication organized and timely.

• Office Supplies & Inventory: Maintain and restock the supply closet, monitor inventory, and ensure office supplies are organized and available when needed.

• Store Runs & Errands: Complete necessary store runs and errands to support HR and general office operations.

• Employee Engagement Committee: Participate in the employee engagement committee and assist with planning, coordinating, and supporting employee engagement initiatives and activities.

• HR Documentation & Compliance: Help maintain organized employee files, HR records, and required documentation.

• Back Office Coverage: Cover the back office as needed to keep daily operations running smoothly.

• General Administrative Support: Assist the HR team with filing, data entry, document preparation, scheduling, and other administrative duties needed to support daily operations.

Requirements

• Strong organizational and time-management skills

• Attention to detail and accuracy

• Strong written and verbal communication

• Ability to manage multiple tasks and prioritize responsibilities

• Professional email and phone etiquette

• Basic computer skills, including Microsoft Office and spreadsheets

• Proficiency with Google Docs, Sheets, and Slides

• Ability to maintain confidentiality when handling employee information

• Strong follow-up and task management skills

• Dependability and willingness to assist where needed

• Ability to work independently and as part of a team

• Ability to sit and work at a computer for extended periods.

• Ability to stand and walk throughout the facility as needed.

• Ability to occasionally lift, carry, and move office supplies or packages weighing up to 30 pounds.

• Ability to perform repetitive tasks, including typing and data entry.

• Ability to move throughout the facility to support meetings, employee needs, and daily operations.

• Must be 21+, pass a background check, and obtain and maintain a DCC employee badge.

• Ability to meet background screening requirements consistent with Ohio cannabis industry standards.

Benefits

• Full-time associates are eligible for health, vision, and dental plans after 30 days.