Office Manager

Office Manager

Brayman Construction Corporation is looking to hire a full-time Office Manager to support construction operations by managing administrative and office functions, on-site, in a new office location in the North Shore for the ALCOSAN Ohio River Tunnel Project. This position works closely with the Project Superintendent, Project Manager, and subcontractors to ensure seamless project execution. The Office Manager is an integral member of the team's driving efficiency, organization, and communication that significantly impact the project's success. By maintaining accurate documentation, coordinating logistics, and supporting the operations team, this role helps keep projects on track and running smoothly.

Responsibilities including but not limited to:

• Manage payroll, accounts payable, accounts receivable, fuel & equipment accounting, EEO reporting, job cost accounting, and petty cash.
• Provide support to the project manager and project operations, as required.
• Maintain a good working relationship with the various region, division, and corporate administrative departments.
• Manage office accounting staff.
• Develop and retain office personnel through training, motivation, coaching, and mentoring.
• Manage payroll including time entry, processing of certified payrolls and payroll reporting.
• Manage new employee hire forms, E-verify, applications, new hire drug testing, changes and terminations, company benefit enrollments and terminations, tracking employee records including attendance incentive plans, EEO mailings, postings, and applicant log tracking, EEO compliance tracking.
• Manage accounts payable including processing AP invoices, monitor insurance certificates for subcontractors, setup of new vendors and processing credit applications for new accounts.
• Manage accounts receivable for the location including verification of daily FOB sales and contract quantities at asphalt plants and contract billing and remote deposits of all customer and cash/checks received.
• Manage petty cash and purchasing card administration/reconciliation.
• Manage subcontracts/agreements/purchase order payment processing and procedures.
• Manage equipment asset transfers, equipment cost management and tracking, rental letters for rental equipment and handling vehicle registrations.
• Oversight of job cost reporting, including journal entries, job cost adjustment, and accruals.
• Manage monthly diesel and gas fuel reports, property tax reviews.
• Assist project safety supervisor in monitoring worker's comp and general liability claims with insurance companies, property damage reporting and claims management, implementation and management of safety incentive program, OSHA reporting and maintaining CDL driver files, driving records, decision driving, and monitor/manage MVRs and EVAs.
• Implement internal controls necessary to maintain compliance with Brayman Construction's policies and procedures.
• Responsible for record storage and audit prevention.
• Carry out job duties while maintaining Brayman's values.
• And other duties as assigned.

Qualifications:

• High school diploma or its equivalent
• Minimum 7 years of experience in an administrative/support role, with an emphasis on accounting, cost management, and/or payroll functions
• Strong working knowledge of Excel, Word, Outlook, and PowerPoint
• Strong prioritization and organizational skills; detail-oriented
• Excellent verbal and written communication skills

Safety

This is a safety sensitive position requiring work on project sites, including federal projects. Project sites contain various safety hazards associated with heavy construction. This position may require working at heights, in confined spaces, around heavy equipment, and under constantly changing circumstances. This position may also entail project site work at night and on weekends on an as needed basis. This position will be subject to more stringent drug testing and compliance policies associated with our status as a federal contractor.

Confidentiality

Some positions with the company will have access to confidential and proprietary information. Successful candidates for those positions will be required to sign our standard confidentiality agreement as a condition of employment.

Brayman and affiliate companies are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, veteran status or on any other basis prohibited by federal, state and local laws.