Team Operations Assistant

Help a distributed team stay organized, meet deadlines, and keep everyday work moving. This entry-level, remote Team Operations Assistant role combines administrative support, scheduling, data entry, and project coordination.

You will turn meeting notes into clear action items, keep shared records current, and follow up on outstanding requests. It is a practical starting point for someone who enjoys organizing information, helping colleagues, and building business operations skills.

Responsibilities

• Coordinate team calendars, meeting invitations, and routine scheduling requests.
• Prepare agendas, capture meeting notes, and track action items and due dates.
• Update spreadsheets, task boards, and shared records with accurate information.
• Organize digital files and maintain clear naming and version-control practices.
• Monitor incoming team requests and route questions to the right person.
• Follow up on missing information and flag delays before deadlines are missed.
• Support onboarding checklists and document repeatable team procedures.

Requirements

• Strong organization, attention to detail, and clear written communication.
• Comfort using email, shared calendars, spreadsheets, and online collaboration tools.
• Ability to follow instructions, prioritize routine tasks, and ask useful questions.
• Reliable follow-through and a professional approach to confidential information.
• Ability to collaborate and communicate consistently in a remote setting.
• School, volunteer, customer service, or administrative experience that demonstrates these skills is welcome.

Job Type: Full-Time | Work Type: Remote | Industry: Operations | Experience: Entry