Procurement Operations Specialist

Job Description

Job Description

Location: Newark, CA

Title: 8028 - Procurement Operations Specialist

Job Summary:

• The Procurement Operations Specialist will provide dedicated transactional procurement support to the Global Supply Chain organization. This role will be responsible for high-volume processing and management of purchase requisitions (PRs), purchase orders (POs), scheduling agreements, supplier documentation, and related procurement activities within Coupa and SAP.
• The ideal candidate is highly process-oriented, detail-focused, and capable of independently managing procurement transactions while partnering closely with Global Supply Managers (GSMs), Engineering, Finance, Program Management, and Supplier Quality teams to ensure uninterrupted business operations and accurate execution of purchasing activities.

Key Responsibilities:

Purchase Order Administration:

• Create, process, and manage purchase requisitions and purchase orders in Coupa and SAP.
• Convert approved requisitions into executable purchase orders while ensuring compliance with company purchasing policies.
• Process standard direct POs, tooling POs, engineering development orders, prototype orders, and production-related purchasing transactions.
• Support purchase contract creation, revisions, scheduling agreements, releases, and amendments.
• Monitor open purchase orders and follow up on approvals, receipts, invoicing, and PO closures.

Procurement Transaction Support:

• Serve as the primary resource for day-to-day procurement transactions and system activities.
• Validate purchasing data accuracy, account assignments, WBS elements, cost centers, pricing, and approval routing.
• Assist Global Supply Managers with PO maintenance, change orders, supplier onboarding documentation, and purchasing system requirements.
• Support invoice reconciliation and resolution of procurement-related discrepancies.

Cross-Functional Coordination:

• Work closely with Supply Chain, Engineering, Finance, Manufacturing, and Program Management teams to understand purchasing requirements and execute transactions.
• Coordinate with suppliers to obtain required documentation and resolve procurement administrative issues.
• Escalate transaction delays, approval bottlenecks, and system issues to appropriate stakeholders.

Reporting & Compliance:

• Maintain procurement records and documentation in accordance with company policies.
• Generate reports related to open POs, aging approvals, spending activity, and transaction status.
• Ensure adherence to procurement governance, delegation of authority requirements, and purchasing controls.
• Support internal and external audit requests related to procurement transactions.

Process Improvement:

Identify opportunities to improve procurement transaction efficiency and data quality.

• Support ongoing system enhancements and process automation initiatives within Coupa and SAP.

Required Qualifications:

• 3+ years of experience in Procurement Operations, Purchasing, Supply Chain Operations, or related fields.
• Advanced experience processing purchase requisitions and purchase orders within Coupa.
• Advanced experience using SAP for procurement transactions.
• Strong understanding of:
• Purchase Orders (POs)
• Purchase Requisitions (PRs)
• Purchase Contracts
• Scheduling Agreements
• Invoice Processing
• Supplier Master Data
• Proven ability to manage high transaction volumes with exceptional accuracy.
• Strong proficiency in Microsoft Excel.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.

Preferred Qualifications:

• Experience in automotive or manufacturing environments.
• Familiarity with tooling, prototype, engineering development, and production purchasing activities.
• Experience supporting Global Supply Managers, Buyers, or Category Managers.
• Knowledge of procurement compliance and approval workflows.
• Experience with Coupa implementation or system transition activities.

The successful candidate will:

• Process procurement transactions accurately and on time.
• Eliminate administrative bottlenecks impacting Supply Chain execution.
• Reduce PO cycle times and approval delays.
• Maintain high data quality within Coupa and SAP.
• Enable GSMs to focus on strategic sourcing, negotiations, supplier management, and commercial activities.

\nCompany Description

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.

Company Description

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.