Office Manager (Conf Elem & Middle)

POSITION GOAL

Oversee coordinate organize and perform the confidential day-to-day administrative functions for the assigned school. Provide secretarial assistance to the Principal and other school-based administrators. Serve as a liaison for staff students parents and District personnel.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Office Manager Confidential Elementary and Middle Schools shall carry out the performance responsibilities listed below:

• Serve as the primary administrative assistant to the School Principal and acts as the lead clerical support for an assigned school.
• Coordinate with various District functions (i.e. Human Resources & Equity Payroll Finance Maintenance Transportation etc.) to facilitate resolution of administrative and operational issues that arise at the school.
• Provide back-up support for all administrative functions at the school including front office reception and all other capacities as required to ensure support for school operations.
• Receive research route and/or respond to inquiries from parents students staff and the general public regarding school operations programs or matters of policy and procedure.
• Coordinate office procedures for clerical staff including pre-planning and year-end tasks and other special projects.
• May contact parents/guardians regarding alternative means of transportation due to inclement weather illnesses or bus delay.
• Demonstrate and promote exceptional customer service amongst clerical staff at the school greeting students parents and staff in a courteous manner and making every effort to address and resolve issues efficiently.
• Provide back-up assistance to front office and ensure adequate coverage during staff absences.
• Serve as the primary payroll contact for the respective school which includes responsibility for entry of employee information into applicable systems creation of I-forms generating and review of payroll reports for accuracy prior to submission and researching employee payroll concerns.
• May serve as liaison to the Business Support Center and other departments as needed.
• Coordinate the administration of personnel transactions including posting of job vacancies scheduling of candidate interviews collection and review of employment forms (e.g. new hires job changes and separations) processing of pay supplements maintenance of employee records and all other duties required to ensure support for school staff.
• May coordinate the security clearance process for school staff volunteers and visitors.
• Open mail assemble material for review and use by school administration.
• Attend participate and assist with various meetings events and school functions as requested.
• May provide medical care to ill or injured students including the administration of medication as authorized in the absence of a school nurse.

MINIMUM QUALIFICATIONS & EXPERIENCE

• A standard high school diploma or satisfactory completion of an approved General Education Development Testing Program.
• A minimum of three (3) years of progressively responsible experience in a clerical or administrative support position.
• Advanced interpersonal skills and ability to interact effectively with the public; demonstrated sensitivity to the problems and emotional distress of students parents and other school/department constituents.
• Demonstrated ability to communicate effectively and tactfully both verbally and in writing.
• Demonstrated knowledge of school operations policies and procedures.
• Computer skills as required of the position including proficiency in the Microsoft office suite and keyboard functionality.

PREFERRED QUALIFICATIONS & EXPERIENCE

• An earned associates degree from an accredited institution
• Successful completion of computer keyboard skills exam: Speed 40 Accuracy 70.
• Prior work experience in a school office setting including bookkeeping budget planning personnel administration payroll or a related administrative discipline.
• Bilingual skills.

SIGNIFICANT CONTACTS-frequency contact purpose

Frequently work with parents and students as necessary; interact with District staff Board Members elected officials and the general public with regards to various inquiries.

PHYSICAL REQUIREMENTS

Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the Districts approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: and do a search by Job Code. The Job Code for this position is: TT-040

SKILLS

COMPETENCIES

CERTIFICATIONS

LOCATION PREFERENCES/ADDITIONAL INFOR

Required Experience:

IC