Campus Secretary

Secretary to Elementary School PrincipalEnsure efficient operation of elementary school's administrative office and provide service for school's administrative staff.Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Proficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingKnowledge of basic accounting principlesExperience:One to three years secretarial experience, preferably in public education environmentMajor Responsibilities and Duties:Records, Reports, and Correspondence:Prepare written correspondence, forms, schedules, or reports using personal computer.Prepare instructional materials, meeting agendas, reports, and campus communication as requested, using personal computer.Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.Maintain school calendar of events.Maintain telephone log and appointments for principal.Maintain a daily teacher attendance log and records for substitute teachers.Reception and Phones:Assist students, teachers, and parents as needed.Receive incoming calls, take reliable messages, and route to appropriate staff.Files:Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.Maintain employee files, employment tracking list (resignations, transfers, new employees).Update policy manuals, and other documents as assigned.Accounting and Inventory:Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.Receive, store, and issue supplies and equipment.Assist with campus budget preparation.Maintain inventory of fixed assets, equipment, and supplies.Prepare and process purchase orders.Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).Other:Coordinate campus activities, faculty meetings and campus improvement.Sort, distribute, or deliver mail and other documents.Perform other duties as assigned by Principal.Maintain confidentiality.Supervisory Responsibilities:Monitor the work of campus secretaries and clerical aides.Equipment Used:Personal computer, printer, copier, fax machine, calculator, walkie-talkie radios.Working Conditions:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.