Office and Inventory Coordinator-McDyer Tools/Snap-on

Job Description

Job Description

Office & Inventory Coordinator – McDyer Tools

Position Type: Part-Time (with opportunity to grow into Full-Time)
Reports To: Owner / Operations Manager
Location: McDyer Tools – loacations

The  Office & Inventory Coordinator plays a key supporting role in ensuring the smooth day-to-day operations of McDyer Tools. This position bridges administrative support with hands-on organization of inventory, warehouse, and truck logistics. Starting as a part-time role, this position offers the opportunity to grow into a full-time operations and administrative position as responsibilities expand.

• Reconcile inventory records with actual stock on hand (daily, weekly and monthly).

• Maintain organization and cleanliness of warehouse, shop, and storage areas.

• Assist in loading/unloading deliveries and maintaining proper labeling and placement of tools and equipment.

• Monitor inventory levels and communicate replenishment needs to management.

• Track and record tool movements between trucks, shop, and customers.

• Maintain clean, well-organized trucks, ensuring all inventory and display items are in proper condition.

• Assist in periodic truck restocking and product rotation.

• Help prepare truck displays for promotions, new products, and seasonal campaigns.

• Provide general secretarial and bookkeeping assistance (filing, data entry, recordkeeping, invoice tracking).

• Support management with scheduling, documentation, and customer correspondence as needed.

• Prepare reports or spreadsheets to track expenses, inventory, and orders.

• Assist with vendor communication and coordination of deliveries or returns.

• Enter purchase orders, receipts, and basic accounting entries.

• Reconcile receipts and invoices for accuracy.

• Maintain organized paper and digital filing systems.

• Assist with basic payroll or expense tracking as needed.

• Maintain a clean, safe, and organized workspace at all times.

• Identify and implement small improvements that enhance workflow efficiency.

• Strong organizational skills and attention to detail.

• Basic bookkeeping or QuickBooks (or willingness to learn).

• Comfortable working in both office and shop environments.

• Reliable, self-motivated, and able to manage multiple priorities.

• Clear communication skills and a professional demeanor.

• Familiarity with tools or mechanical environments a plus (Snap-on experience ideal).

Phase Hours/Focus Key Milestones Phase 1: Onboarding (0–6 months)10–20 hrs/weekLearn inventory system, organize truck and shop, assist with bookkeeping setup. Phase 2: Proficiency (6–12 months)20–30 hrs/weekIndependently manage inventory reconciliation and weekly reporting; take on more admin support. Phase 3: Expansion (12–24 months)35–40 hrs/weekFull-time operations support—lead shop organization, manage inventory systems, and assist directly in business operations.

• Competitive hourly wage based on experience.

• Performance-based growth opportunities.

• Potential for full-time transition with additional responsibilities and benefits.