Project Coordinator IV

Job Description

Job Description

CLIENT HIGHLIGHT

The client you’ll be supporting is a Fortune 500 global leader in energy technology, focused on helping the world produce cleaner, more reliable power. Their teams design and improve the systems that keep homes, businesses, and communities running, from gas and wind turbines to the electrical grids that connect them. This is a chance to be part of a company that’s driving innovation, supporting sustainability, and shaping the future of energy.

LOCATION

Schenectady, New York 12345

COMPENSATION

$48 - $55 per hour, full benefits offered

SCHEDULE

Hybrid, 3 days in office / 2 days at home

40 hours a week Monday-Friday

CONTRACT TERM

1 year with high likelihood of extension or conversion to full time employee.

POSITION OVERVIEW – The Project Coordinator IV supports Engineering and Operations by documenting project scopes (reviewing inspection reports/damage photos, building SOWs in Smartsheet) and managing the PO lifecycle from request through invoice closure. It also owns vendor invoice review under a 14-day SLA, financial tracking, and ad-hoc reporting across Smartsheet, Salesforce, and Excel. Requires strong organization and comfort managing multiple priorities in a fast-paced, cross-functional environment.

RESPONSIBILITIES

• Attend daily meetings with Engineering and Operations to help define and document project scopes.
• Review inspection reports and analyze damage photos to inform scope decisions.
• Build detailed Scope of Work (SOW) documentation using Smartsheet and internal service request systems.
• Support the full purchase order lifecycle, including submitting PO requests, tracking approvals, and managing scope changes.
• Ensure timely PO closure following invoice processing.
• Review vendor invoices within a 14-day SLA.
• Partner with project managers and suppliers to identify and resolve invoice/scope discrepancies
• Maintain an accurate, up-to-date financial tracking sheet.
• Provide ad-hoc operational support, including data clean-up, custom report building, and investigation-related tasks.
• Work across multiple platforms (Smartsheet, Salesforce, Excel, internal proprietary systems) to complete daily tasks.

REQUIRED QUALIFICATIONS/SKILLS

• HSD/GED at minimum
• Experience in operations support/project coordination/or administrative support within a technical or field environment
• Experience with Excel (tracking, data management, reporting)
• Ability to work across multiple systems/tools (Ex: Smartsheet, Salesforce, Other internal proprietary programs)
• Experience managing Pos and/or financial tracking (invoicing, budgeting, cost tracking)
• Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.)

PREFERRED QUALIFICATIONS

• Experience supporting wind, energy, construction or field service operations
• Exposure to Scope of Work (SOW) creation or technical documentation