Administrative Assistant I

Human Resources Assistant The Human Resources Assistant is responsible for the daily HR activities within their area of responsibility by supporting, assisting and administering company’s policies and procedures. In addition to their support responsibilities, the individual may be assigned to various human resources initiatives and project teams. Work independently under general direction of the Area HR Manager, providing administrative support including records management, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. Responsibilities Respond to internal and external HR related inquiries and/or requests by providing assistance when appropriate. Redirect HR related calls or distribute correspondence to the appropriate person of the team. Maintain records of personnel‑related data (payroll, personal information, leaves, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met. Liaise with other departments or functions (payroll, benefits, etc.). Support the recruitment/hiring process by sourcing candidates, conducting phone screenings, performing background checks, assisting in shortlisting, issuing employment contracts, etc. Assist supervisors in performance management procedures. Assist in ad-hoc HR projects, such as collection of employee feedback. Prepare a variety of highly confidential, specialized, and recurrent reports such as personnel data. Maintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor/manager’s files. Maintain manager’s calendar, scheduling meetings and appointments. Arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports. Open and review HR mail and respond to routine inquiries, ascertain which items can be delegated to subordinate manager and compose responses to routine inquiries. Use continuous technical and business vocabulary and possess detailed knowledge of company operations, organizational procedures, and personnel. Coordinate high‑level meetings with MSI associates, business‑unit‑wide meetings, and candidate interviews. Serve as central communication point for associates on human resource and associate relations items. Follow up on all assignments delegated to subordinate manager regarding status and completion. Operate office equipment including fax, copiers, printers, binding machines. Perform additional duties as assigned by management. MSI Express is an equal‑opportunity employer. #J-18808-Ljbffr