Administrative Assistant

Full-time

Ponca City Development Authority

Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled
Duties and Responsibilities:

• The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
▪ Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
▪ Receive and direct visitors and clients
▪ Conduct general clerical duties including photocopying and mailing
▪ Maintain electronic and hard copy filing systems
▪ Retrieve documents from filing systems
▪ Handle requests for information and data
▪ Resolve administrative problems and client inquiries
▪ Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
▪ Open, sort and distribute incoming correspondence
▪ Coordinate and maintain records for staff
▪ Incoming shipment receipt & notification
▪ In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
▪ AP/AR support for Office Manager
▪ Provide administrative assistance to the COO
▪ Operation of the business office in the absence of the Office Manager
▪ Administrative support for the COO
▪ Other Duties as Required

Qualifications:
Minimum Qualifications:

• Education
▪ High school diploma or GED
▪ A.A or bachelor’s degree in management, business, or IT preferred

Specialized Knowledge

▪ Highly Proficient in QuickBooks Accounting Software
▪ Advanced Computer Skills
▪ERP Knowledge

Skills

▪ Ability to Follow Written and Verbal Direction
▪ Excellent Written and Verbal Communication Skills
▪ Excellent time management skills and ability to multi-task and prioritize work

Other Characteristics

▪ Attention to Detail
▪ Able to Work Independently
▪ Able to Make Sound Decisions
▪ Positive Attitude and Ability to Work as Part of a Team

Professional Certification(s)

▪ QuickBooks Certification
▪ Administrative Professional or Administrative Assistant certifications, a plus

• Experience

▪ At least 3 years’ experience in an office environment in an administrative role

Apply

Vacancy posted 1 day ago

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