Administrative Clerk - Purchasing/Facilities (PPT)

Job Summary/Scope

Wilson is a city of around 50,000 people located in the heart of eastern North Carolina. We are about an hour from the Research Triangle and the buzz of the Raleigh area, and you can also quickly reach the North Carolina beaches.

The City of Wilson is known for innovation and outstanding service. We have top-rated, nationally accredited police, fire and recreation departments. Our parks and sports facilities are among the best in the nation, and our Vollis Simpson Whirligig Park is a unique and beautiful attraction that hosts concerts, farmers markets and the N.C. Whirligig Festival among other events. Our downtown ballpark proudly serves as the home of the Milwaukee Brewers minor league affiliate. The team celebrated its inaugural Opening Night on April 14, 2026, marking an exciting new chapter for our community and downtown district.

Wilson has the strongest manufacturing base in our part of the state, including tire manufacturing, pharmaceutical and other industries. The Greenlight citywide broadband services help technology-based companies flourish.

In addition to competitive salaries, we offer a best-in-class benefits package that brings additional value to your total compensation. To learn more about our benefits package, click on the 'Benefits' tab above.

The hiring range for this position is $17.80 - $18.69 hourly based on qualifications and experience.

Job Responsibilities

Major Duties

• Contacts prospective vendors to obtain pricing quotes, availability, lead times, schedule deliveries, invoicing, etc.
• Enters, edits, and receives on purchasing requisitions and purchase orders for the divisions as directed.
• Enters and updates data, develops spreadsheets, and files for record keeping/retrieval in a shared folder for the divisions as requested.
• Assists with payroll timekeeping for the divisions with the purchasing supervisor.
• Coordinates monthly purchase-card reconciliations for assigned divisions, submits for approval to appropriate management, and submits to accounts payable for keying.
• Answers and directs phone calls, manages calendars, coordinates meeting, handles correspondence, and greets internal and external customers.
• Orders office supplies, operates office equipment, and assists with projects.
• Assists with the coordination of division events and or committees.
• Communicates effectively with departments and divisions to ensure tasks are updated, progressing, and completed in a timely manner.
• Collaborates and represents the purchasing and facilities division in a professional and positive manner.
• Performs other related duties as assigned.

Supervisory/Management Responsibility

• None

Minimum Qualifications

Education/Experience Requirements

• Knowledge and level of competency commonly associated with administrative duties, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Knowledge and Skill Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and office equipment such as printers, calculators, and scanners.
• Knowledge of City, departmental, and divisional policies, and procedures.
• Strong communication, organizational skills, attention to detail, and ability to proactively handle multiple tasks.

Work Environment/Physical Demands

• The work is performed in an office while sitting, standing, stooping, walking, bending, or crouching.
• The employee occasionally lifts light objects.

Benefits

The City of Wilson is dedicated to providing unique benefits that meet the needs of our employees and their families, while being competitive and cost effective. We offer the following benefits:

• Paid vacation and sick leave
• Paid holidays (maximum 12 per year)
• Dental/vision insurance
• Membership in the North Carolina Local Government Employees' Retirement System
• 5% 401(k) contribution
• Flexible Spending Account (FSA) for medical and childcare expenses
• Supplementary benefits including critical care, cancer, accident, medical bridge, long and short term disability and term and whole life insurance.

Address: 1800 Herring Ave. P.O. Box 10 Wilson, North Carolina, 27894