Administrative Assistant

Administrative Assistant

Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

As the Administrative Assistant, you will perform administrative duties for the Global Capability Network (GCN) VP and AVP leadership team.

Job Responsibilities:

• Manage VP and AVP calendar, schedule meetings/events on their behalf and assist in coordination of various department meetings/events.
• Serve as primary contact for the VP/AVP's and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents.
• Manage recurring meetings and events including Weekly Tactical Meetings, All Hands Calls, facilitate agendas, distribution.
• Develop and maintain accurate organizational charts, team/directors/lists, including addresses (email & physical), phone numbers, etc.
• Execute procedures for onboarding and offboarding colleagues including equipment requests, space planning, and maintaining email distribution lists and Webex Teams spaces.
• Report PTO timely for colleagues not using Planview.
• Arrange all leader travel as needed, including extensive international travel, coordinate with other administrative assistants on group travel, including booking and creating itineraries. Prepare expense reports in a timely manner.
• Provide general administrative support as needed to VPs in the department, including ordering office supplies, shipping and mailing, making copies, answering phones, delivering mail, drafting and typing correspondence, etc.

Job Requirements:

• High School Graduate/Equivalent is required
• Bachelor's degree is preferred
• 3+ years of experience in a related field is required

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.