Legal Administrative Assistant - Medical and Life Sciences

Legal Administrative Assistant

Harris Beach Murtha is seeking a Legal Administrative Assistant to join our Medical and Life Sciences Industry Team in the Uniondale, NY office. You will thrive in this role if you have:

• 2+ years of litigation experience providing legal administrative support in a law firm (required)
• Defense litigation experience (required)
• A bachelor's degree (preferred)
• Strong communication and client service skills
• Excellent time management, multitasking, and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel and PowerPoint) including expertise with TOCs, TOAs, and Styles

The Medical and Life Sciences team is looking for a Legal Administrative Assistant to provide high-level administrative and litigation support to multiple attorneys, including the Industry Team Leader. Do you have the drive and desire to:

• Draft, revise and format legal documents including discovery requests/responses, reports, and correspondence and prepare documents to be e-filed
• Create and maintain case charts, updating them in real time to reflect new developments
• Serve as a liaison between attorneys and clients, including scheduling meetings and delivery of information including uploading legal documents in client-specific databases
• Communicate with court clerks and administrative staff to request proceeding transcripts, confirm hearing schedules and clarify procedural requirements
• Assist with trial preparation, including assembling binders, drafting supporting documents, exhibit preparation, managing courtroom logistics including reserving technology and preparing necessary supplies and providing trial day support
• Assist attorneys with the court admission process by preparing application materials, gathering required documentation and coordinating with court personnel
• Process check requests, prepare and process invoices and expense reimbursements
• Assist in preparing and coordinating client gifts, including compiling mailing lists and packaging
• Calendar deadlines, including filing dates, discovery cutoffs, and reporting deadlines
• Proofread and ensure quality of legal documents
• Prepare pleadings, motions and other filings for electronic filing through NYSCEF and CM/ECF
• Draft and format engagement letters
• Utilize new matter business intake program to open new files and submit conflict check request forms
• Assist with other duties as needed

Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Exhibit the ability to effectively multitask, meet deadlines, and provide solutions in a fast-paced office setting
• Believe in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at View email address on click.appcast.io to inquire about potential collaboration for this position.

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant is 35 hours per week.

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

About Harris Beach Murtha:

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha's New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country's top law firms as ranked by The National Law Journal. Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

The firm's policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual's race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.