HRIS Program Lead

The HRIS Program Lead is responsible for overseeing the installation, configuration, and on-gong maintenance of the HRIS system (Workday). Ensure HRIS effectively supports HR functions including HCM, onboarding, time tracking, absence, recruiting, payroll, compensation, performance, benefits, advanced compensation, talent, learning and reporting. This role requires a blend of strong leadership and technical expertise in HRIS systems, project management skills, and effective communication abilities to collaborate with various stakeholders.

This includes creating and delivering plans for system improvements and implementing solutions to enhance efficiency and user experience.

This role is essential in optimizing HRIS processes, supporting integrations, and partnering cross-functionally with IT, Payroll, and Finance to deliver a best-in-class employee and HR technology experience.

Due to the nature of our industry, our processing is in accordance with many regulatory agencies including Department of Labor, ATF, Department of Homeland Security, DOT regulations, Canda ERD, and Transport Canada.

Job Description

• Key Responsibilities:
• System Design, Configuration & Support
• Design and configure Workday modules including HCM, Time, Absence, Payroll, Benefits, Recruiting, Compensation, and Talent Management.
• Provide daily production support and ongoing system enhancements across all Workday functional areas.
• Lead testing, validation, and deployment of Workday releases and new functionality.
• Conduct regular audits of system usage, performance, and data integrity to drive continuous improvement.

• Reporting, Dashboards & Analytics
• Build and enhance Advanced, Matrix, Composite, and Discovery Board reports to deliver actionable insights.
• Maintain and optimize the HR custom report library (over 900 reports), implementing guidelines to streamline naming, tagging, and sharing.
• Develop dashboards for employee year-end tasks, HRIS workspace, and leadership decision-making.
• Develop and generate reports to provide insights into key HR metrics.

• Payroll & Time Management
• Support Weekly and Bi-Weekly payroll, pay groups, schedules, accruals, and time-off plans.
• Build paid sick leave time off plans for compliance across multiple states, including carryover, balance limits, and eligibility conditions.
• Provided hands-on training, SOPs, and payroll process checklists.

• Mergers & Acquisitions
• Support Workday data integration projects across the US and Canada, supporting over 1400 employees.
• Streamline census data templates and EIB load processes to reduce integration time and errors.

• Training & Support
• Provide training and support to HR staff and other users on how to effectively utilize the HRIS (Workday) Platform.

• Security & Compliance
• Create and maintain User-Based, Unconstrained, Constrained Role-Based, and Segmented Security Groups.
• Maintain system compliance with federal, state, and local regulations through business process audits and regular system reviews.
• Administer user access, security groups, domain policies, and business process permissions.

• Process Optimization & Project Management
• Consolidate entities as needed across the US and Canada to simplify payroll and HRIS workload.
• Support the implementation of Talent, Advanced Compensation, and Performance modules in Phase-X.
• Design and implement automated workflows using Workday's Request Framework for key HR processes including Job Accommodation, Tuition Reimbursement, and Benefits Appeals.

• Recruiting & Talent Management
• Support Recruiting operations by creating positions, closing legacy requisitions, update templates and grid views to improve efficiency.
• Partner with HR team to configure internal/external offer letters, performance review processes, and annual bonus structures.

• Required Qualifications:
• 5+ years of experience in HRIS with in-depth Workday HCM and deep understanding of end-to-end HR processes.
• Excellent leadership, communication, and people skills.
• Direct expertise in configuring and supporting multiple Workday modules: HCM, Payroll, Time, Absence, Recruiting, Compensation, Talent, and Reporting.
• Experience with Workday Advanced Compensation, Dashboards, Security Administration, and integration.
• Project management skills, with a history of leading system implementations or enhancements.
• High attention to detail with a focus on data integrity, compliance, and system governance.
• Strong analytical critical thinking skills.
• Ability to work effectively in a fast-paced environment.

• Preferred Qualifications:
• Workday certifications in one or more functional areas
• Expertise in Workday modules, configurations, and integrations
• Deep understanding of HR processes, technical expertise, and a strong ability to align technology with business goals.
• Strong Leadership and collaboration skills
• Experience working across multiple legal entities and countries (U.S. and Canada).
• Knowledge of employment regulations across multiple U.S. states and provinces.
• Prior experience in a manufacturing, multi-entity, or private equity environment is a plus.

• Work Environment and Physical Demands

• Travel will be <10%
• Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard.
• Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners.
• Repetitive motion of data entry, hand, finger wrist motion and dexterity.
• May include filing and handling paperwork may involve reaching, grasping, or bending.
• Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.).
• Will require walking and standing during the office hours.
• Good vision for reading and screen use.
• Clear verbal communication and active listening, often over the phone or video calls.