Administration and Operations Coordinator

Job Summary The Administration and Operations Coordinator will be responsible for operations within the Center. This position is part of the Administrative team, supporting recruitment and operations support for recruitment, registration and general operations for the Center. The Administration and Operations Coordinator will have opportunities to work on other development tasks such as data reporting, grant writing, and strategic planning. This position will be supervised by the Manager of Administration & Operations and is grant funded. Responsibilities Prepare space for the day: water and coffee station, condom/lube bowls, waiting area, conference room tables/chairs, and iPads/Laptops for client check-in. Complete community member consent forms and releases of information for services and research. Collect contact and demographic information from community members for service and research follow‑ups. Support outreach events for research recruitment. Oversee space scheduling for meetings, interviews, and community events. Attend team meetings and required trainings. Triage emails and telephone calls for action, resolving routine and some complex inquiries. Provide administrative support for a leader, staying informed of activities and apprising the leader of issues when deemed necessary. Coordinate information flow from the leader’s office and perform other related work as needed. Minimum Qualifications Education: vocational training, apprenticeships or equivalent experience in a related field (a four‑year degree is not required). Work Experience: 2–5 years of experience in a related job discipline. Certifications: none required. Preferred Qualifications Administrative assistant or operations support experience. Experience working with and/or providing care to LGBT populations, Black and Latinx community members. Experience working in the HIV field. Proficiency in Microsoft Applications (Outlook, Excel, Access, Word). Strong knowledge of Chicago social service resources and program subject matter. Strong interpersonal skills and ability to work independently and as part of a team. Ability to manage stressful situations, maintain confidentiality, and work on multiple projects simultaneously. Demonstrated written and verbal communication skills, strong analytical skills, and strong attention to detail. Excellent communication skills and strong organizational skills with the ability to prioritize competing demands. Working Conditions Ability to work some evenings and weekends for event support. Benefits Eligible for standard University of Chicago benefits, including health, retirement, and paid time off. Equal Opportunity Employer Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Non‑Discrimination. Job seekers in need of a reasonable accommodation to complete the application process may contact View phone number on click.appcast.io or submit a request via the Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment; rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, its proximity in time, and its relevance to the position. #J-18808-Ljbffr