Marketing and Business Development Coordinator

Job Description Pappageorge Haymes Partners (PH) is seeking a proactive and versatile Marketing and Business Development Coordinator to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned. This position not only offers the flexibility of a hybrid schedule (work remotely and in-office) but also provides an opportunity for professional growth and career advancement within our firm. Primary Responsibilities: Proposals: Craft, organize, and track proposal documents with precision Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications. Insurance Certificates: Request, distribute, and manage certificates for projects Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals Internal Collaboration: Coordination with the Marketing and Accounting staff, related to project organization Document Management: Maintain a well-structured electronic filing system Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity Qualifications: Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable Powered by JazzHR #J-18808-Ljbffr 6AM City, LLC