Finance (Billing) Assistant

Harwood Lloyd, LLP of Hackensack, NJ , is looking to hire a full-time Finance Assistant (Billing) to join us in our Finance Department . Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community ? Are you an energetic problem solver who is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on! We offer a competitive benefits package for our full-time employees that includes health, dental, and vision insurance, long-term disability, firm‑paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays, plus more! Perks like mid‑week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now! ABOUT HARWOOD LLOYD, LLP Harwood Lloyd, LLP is a full‑service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm. Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers. Our team shares the common goal of providing clients with high‑quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally . FINANCE ASSISTANT As a Finance Assistant, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail‑oriented and well organized, as our firm is constantly growing. Your positive, can‑do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self‑directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority. QUALIFICATIONS FOR A FINANCE ASSISTANT (BILLING) The Finance Assistant will provide general, accounting, and clerical support to the finance department. This is an entry‑level position that can provide a pathway to a more advanced role for the right candidate. Responsibilities Handle closings and related attorney trust account transactions Assist with the monthly client billing process and distribution of invoices to clients Support the billing team with client budget submissions and monitoring new matters using our financial systems Record client disbursements and provide backup when necessary Coordinate with the Accounts Payable team to resolve any vendor discrepancies and assist with reimbursement requests Assist with conflict checks and opening of new files Provide assistance with reception coverage Perform other ad‑hoc duties and projects, as needed Requirements Associate degree or higher preferred 2+ years of relevant billing experience Familiar with using expense management software for accurate data entry and reconciliation (Orion, QuickBooks, or similar platforms, or similar tools etc.) Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team‑oriented environment Excellent time management, organizational, and interpersonal skills Must be detail‑oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions Technical proficiency in a range of software, including Microsoft Office, e‑billing software, and document management systems, is preferred Perform other ad‑hoc duties and projects, as needed. Experience in a law firm or professional services environment required Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever‑evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you may be perfect for this position! WORK SCHEDULE This is a full‑time, Monday‑Friday, 9:00 am - 5:00 pm position. ONSITE READY TO JOIN OUR LAW FIRM? If you feel that you would be right for this position at our law firm, please fill out our initial 3‑minute, mobile‑friendly application . We look forward to meeting you! #J-18808-Ljbffr