Administrative Assistant
Nexus Staff Inc.
Assistant to Property Manager
The Assistant to the Property Manager supports daily property management operations, ensuring efficient communication, accurate record-keeping, and positive tenant relations. This position assists with tenant communication, maintenance coordination, rent collection processes, application management, and inspection scheduling.
Key responsibilities include, but are not limited to:
- Greet visitors and provide professional front-office support
- Answer and direct incoming calls; respond to email inquiries in a timely manner
- Maintain property waiting lists, including distributing applications, screening applicants, issuing vacancy notices, and scheduling interviews
- Review monthly tenant rent ledgers and identify delinquent accounts
- Coordinate with the Property Manager to determine accounts to be referred to legal counsel
- Communicate with attorneys, tenants/residents, vendors, site superintendents, and insurance companies as needed
- Schedule appointments and coordinate on-site activities such as maintenance and pest control services
- Assist with annual apartment inspections and follow-up documentation
- Open, sort, and distribute mail; perform filing, scanning, and copying
- Utilize property management software (Yardi Breeze and OneSite by RealPage) for data entry and tracking
- Research invoice and payment history to resolve discrepancies
- Support special projects and perform other administrative duties as assigned
Vacancy posted 16 hours ago
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