Human Resources Coordinator

Are you an organized, detail-loving multitasker with a passion for people and recruiting? Join our Human Resources team in Omaha as a Human Resources Coordinator! In this dynamic role, you’ll take the lead on recruiting efforts while supporting onboarding, employee communications, recognition programs, and company events. If you enjoy building relationships, coordinating multiple projects, and helping create an exceptional employee experience, we’d love to hear from you. What You’ll Do: Lead recruiting efforts, including job postings, career fairs, interviews, and applicant communications Coordinate onboarding, orientation, and pre-employment screening processes Maintain HR records, systems, and administrative processes Create employee communications, newsletters, and promotional materials Plan employee events, recognition programs, and company celebrations Support HR projects and help foster a positive employee experience What We’re Looking For: Associate degree and 3 years of Administration/Payroll/HRIS/Human Resources experience or any similar combination of education and experience Strong organizational, communication, and multitasking skills Exceptional attention to detail and professionalism Proficiency with Microsoft 365 applications Experience with Canva, InDesign, Photoshop, or similar design software preferred A collaborative team player who thrives in a fast-paced, in-office environment Join us and help attract great talent, support our employees, and contribute to a positive workplace culture! Conductix-Wampfler offers a great starting wage, with health, dental, and life insurance, 401k plan, paid vacation/personal time and holidays, profit sharing and tuition reimbursement program. Drug-free workplace/EOE See full job description below:

SUMMARY

Supports the entire Human Resources Department (CRO, Director of HR, HRBP, Payroll Specialist, Training & Development, etc.) in all functions relating to the various phases of human resources activity and administrative tasks by performing the following duties. ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Owns recruiting by placing ads in various newspapers, online job boards, career fairs and contacting college career services representatives. Register, set up and attend various career fairs, mock interviews, and other hiring events to assist with recruiting. Work directly with outside recruiting firms to help bring in qualified candidates. Sets up interview schedules with applicants and hiring department manager. Maintain job descriptions and training templates; collaborate with supervisors to ensure external postings are accurate, communicate job openings, and track internal candidates for promotion. Upload all incoming resumes and applications into the ATS by job title category. Run PIs and other testing related to the selection of applicants. Sets up pre-employment physicals, drug screens, background checks & track incoming reports. Send out thank you emails and/or rejection letters to applicants. 30% Administrative Support: Uploads new employee information into various HRIS systems. Plans, schedule & conduct new employee orientation to foster positive attitudes toward company goals. Tracks new employee benefit enrollment through automated email system. Schedule monthly, quarterly, annual employee lunches and safety recognition events as needed for employee group activities. Maintain database of closed out employee files. Manage HR shared calendar. Print and frame anniversary certificates and plan parties to celebrate milestones. Print and deliver birthday posters, cards & gifts. Track events and news to create the internal quarterly newsletter. Create posters, emails, and text messages to communicate various items & events to all employees. Schedule venues & catering for various companywide events, including town hall meetings, company picnics, retirements, anniversary parties and any other company sponsored events. Will assist SMO Director in planning, coordinating, & hosting Annual Sales Meeting. Will assist in Accounting Department as needed for various projects. Schedules travel for the executive and expanded teams: airfare/hotel/etc. Supports and upholds quality and environmental health and safety policy. Upholds core values: Caring, Teamwork, and Adding Value Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Strong organizational and multitasking abilities. High level of discretion and professionalism. Proficient grammar in English language - both written and oral. Excellent interpersonal skills and analytical skills. Able to handle multiple and concurrent demands at once. Advanced PC skills required, including the full MS Office 365 (Teams, OneNote, Word, Excel, PowerPoint, To Do, OneDrive, SharePoint) Experience with graphic design tools (Canva, InDesign, Photoshop, etc.) for creating internal communication materials. Must be willing to work in a team environment, take instruction from various co-workers and various departments while adhering to company policy and procedures. Must be willing to work primarily in the office, with work from home options only on rare occasions. EDUCATION and/or EXPERIENCE Associates degree and three (3) years of Administration/Payroll/HRIS/Human Resources experience, OR Any similar combination of education and experience.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

REASONING ABILITY

Ability to apply sound judgment and common-sense understanding to carry out detailed written and verbal instructions. Ability to identify and address routine employee and HR-related questions and issues, escalating more complex matters as appropriate. Ability to work effectively with employees, supervisors, managers, and other departments to coordinate HR activities and resolve administrative issues.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet in an office setting. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr Conductix-Wampfle