Accounts Payable Specialist

CV Resources is partnering with a public health organization in search for an Accounts Payable Specialist to join their team. This is the sole AP person in their multi-entity organization.

POSITION SUMMARY

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable function, ensuring accuracy, timeliness, and compliance with organizational policies and internal controls. This role serves as a key liaison between vendors and internal stakeholders, supports month-end close activities, and drives process improvements to enhance efficiency and effectiveness within the Accounts Payable function.

GENERAL DUTIES AND RESPONSIBILITIES

• Perform full-cycle accounts payable processing, including obtaining invoice approvals, coding invoices, and entering them into the accounting system. Ensure invoices are complete, properly formatted, and supported by required documentation.
• Manage the monthly close of accounts payable in an accurate and timely manner.
• Research and resolve accounts payable issues;
  serve as the primary point of contact for vendors regarding payment inquiries and discrepancies.
• Review and process corporate credit card reports and employee expense reports in SAP Concur, ensuring compliance with organizational policies and timely, accurate recording.
• Manage additional functionalities within SAP Concur;
  troubleshoot and resolve system-related issues and user inquiries.
• Prepare and process check runs for multiple entities, ensuring appropriate review and authorized signatures are obtained.
• Prepare and submit payment requests, including bank transfers, wire transfers, ACH payments, and check runs, in a timely manner.
• Assist with audit preparation by compiling supporting documentation related to Accounts Payable, as needed.
• Identify opportunities to streamline accounts payable processes and implement best practices to improve efficiency and strengthen internal controls.
• Develop, document, implement, and maintain accounts payable policies, procedures, and workflows, ensuring adherence to organizational guidelines and regulatory requirements.
• Perform additional duties as assigned.

QUALIFICATIONS AND EDUCATION

• Bachelor’s Degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
• 3+ years of progressive accounts payable experience, preferably in a multi-entity organization
• Strong understanding of full-cycle accounts payable processes and internal controls.
• Experience with SAP Concur (expense and invoice modules preferred).
• Proficiency in accounting systems and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong communication skills with the ability to interact effectively with vendors and cross-functional teams.
• High level of accuracy and attention to detail.