Inventory Administrative Coordinator

Job Description

Job Description

About the Supply Chain Optimization Team (SCO)

The Supply Chain Optimization team is responsible for planning and executing inbound inventory flow across the supply chain, including the creation and management of purchase orders for the business. As part of the broader Supply Chain organization, the SCO team partners closely with Inventory Management, Sourcing, Transportation, Merchandising, and Distribution Center Operations to help ensure product moves efficiently, accurately, and on time.

Overview of the Supply Chain Coordinator Role

As a Supply Chain Coordinator, you will support the day-to-day execution of purchase order processes and inbound inventory flow. This role is responsible for creating, updating, and maintaining purchase orders, communicating with vendors and vendor agents, and partnering with internal teams across Inventory, Merchandising, Sourcing, Transportation, and Distribution Center Operations.

The Supply Chain Coordinator plays an important support role in helping the Inventory Planning team manage purchase order accuracy, vendor updates, ship dates, ETA changes, and customer-facing order dates. This role requires strong attention to detail, clear communication, and the ability to follow through across multiple partners and priorities.

The Inventory Administrative Coordinator position is located in The Colony, TX.

You’ll be excited about this opportunity because you will:

• Create, update, and maintain purchase orders based on inventory needs, partner inputs, and supply chain constraints.
• Communicate purchase order and transportation updates with vendors, vendor agents, and internal partners.
• Coordinate purchase order details with vendors and in-country teams to support the timely flow of inbound inventory.
• Update weekly and ad-hoc reports to ensure accuracy of inventory, cost, destination, ship date, and ETA information.
• Track and update customer-facing order dates to reflect current back-order timing and receipt forecasts.
• Partner with Inventory Management, Merchandising, Sourcing, Distribution Center Operations, and Transportation teams to investigate issues, resolve problems, and support an efficient supply chain.

You Are Someone Who:

• Works well in a collaborative, team-oriented environment.
• Has strong attention to detail and takes pride in producing accurate work.
• Communicates clearly and follows through on commitments.
• Is comfortable managing multiple priorities and deadlines.
• Takes initiative, asks thoughtful questions, and looks for ways to grow.
• Is motivated by learning, problem solving, and supporting the broader team.

Check out some of the required qualifications we are looking for in amazing candidates:

• High School Diploma or Equivalent.
• At least 0 –1 year of relevant experience or internship experience.
• This is an in-office role.
• Proficient in Microsoft Excel and Microsoft Office Suite.
• Ability to manage details accurately across purchase orders, reports, and vendor updates.

We prefer some of these qualities as well:

• Understanding of retail supply chain.

Review these physical requirements, as they play a major part in this role:

• Able to use a computer for an extended period of time.
• Repetitive movement with hand and fingers to operate a computer, phone, and keyboard.

Our company benefits are second to none in the industry:

• Generous discount on all Williams-Sonoma, Inc. brand products.
• 401(k) plan and other investment opportunities.
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations).
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance.
• For more information on our benefits offerings, please visit MyWSIBenefits.com.

Continued Learning:

• In-person and online learning opportunities through WSI University.
• Cross-brand and cross-function career opportunities.
• Resources for self-development.
• Career development workshops, learning programs, and speaker series.

EOE

This position is not eligible for visa sponsorship.