Administrative Assistant

Administrative Assistant

A manufacturing company in Jackson is seeking a reliable and detail oriented Administrative Assistant.

What's in it for you?

Elwood Staffing associates are eligible for a comprehensive and competitive benefits package plus an exclusive savings program, including:

• Medical/Vision/Dental/Rx plans
• Holiday Pay
• Teladoc (online care)
• Referral Bonus Incentive
• Weekly Pay
• 401k
• And More!

Administrative Assistant Details:

• Temp-to-Hire position
• $ 18.00 to $ 22.00 / hour
• Full Time work available
• First Shift (Monday through Friday from 08:00am to 05:00pm)

• Front Desk & Inquiries: Greet visitors, answer and route phone calls, and respond to general email inquiries.
• Administrative Support: Perform general clerical duties including photocopying, scanning, faxing, and managing digital and physical filing systems.
• Accounts Payable (AP): Review, verify, and enter vendor invoices; match invoices with receiving documents; resolve vendor discrepancies and inquiries.
• Accounts Receivable (AR): Generate, send, and track invoices; collect payments; contact customers regarding overdue accounts.
• Communication: Answer and direct phone calls, take messages, and respond to inquiries professionally via email or social media.
• Inventory Management: Monitor office supplies, place orders, generate inventory tags for raw materials, and help maintain inventory record
• Data Entry: Create and update records, ensuring information accuracy in databases and spreadsheets.
• Recruitment: Assist with job postings, resume screening, background checks, and interview scheduling.
• Onboarding: Prepare new hire packets and conduct orientation sessions.
• Record-Keeping: Maintain accurate and confidential employee personnel files.
• Payroll & Benefits Support: Assist with attendance tracking and answer basic benefits questions.

Administrative Assistant Qualifications:

• Minimum 1–2 years of administrative office experience; HR support experience preferred.
• Proficiency in Microsoft Word, Excel, and Outlook; QuickBooks experience a plus.
• Excellent communication, strong attention to detail, and ability to handle sensitive situations with discretion.

• Applicant may be subject to a background check

A conviction record will not necessarily prevent you from being employed. You will be required to complete and submit a questionnaire. We will consider your age at the time of the offense, when the offense occurred, the seriousness and the nature of the offense, as well as any rehabilitation to determine your employability.

We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.