Administrative Assistant 1

Administrative Support Position

The incumbent of this position will serve as the principal administrative support for the Bureau of Employee & Traffic Safety. The duties will include, but are not limited to the following:

• Office of Traffic Management
• Draft memos as needed.
• Schedule and coordinate meetings.
• Obtain vehicles when required.
• Order supplies and maintain inventory.
• Draft correspondence as requested by management.
• Process travel requests.
• Document and organize department conference calls.
• Assist with processing HOOCS permits.
• Monitor and maintain special hauling restrictions.
• Organize Authorized Towing Garage (ATG) Letters of Authorization.
• Oversee and process Potential Garage requests and files.
• Organize and compile all correspondence between the Authority and ATGs.
• Backup for tandems, convoys and impounds.
• Distribute mail to the appropriate individuals within the department.
• Serve as the Department of Maintenance and Operations Records Retention Manager.
• Special projects as assigned.
• Backup for processing HOOCS Applications.
• Serve as the primary FOIL contact and facilitator.
• Automated Work Zone Speed Enforcement
• Provide customer service by answering questions, addressing complaints, maintaining effective communication with the ability to problem solve and follow-up with customers.
• Provide telephone and written correspondence.
• Perform data entry.
• Review reports for accuracy.
• Completion of forms.
• Use image Certification to certify Automated Work Zone Speed Enforcement transactions as defined by NYS Vehicle and Traffic Laws.
• Additional tasks assigned.
• Office of Employee Safety and Health
• Administer the Safety Shoe Program.
• Process invoices.
• Assist with the Employee Safety Incentive Program.
• Assist with Safety and Health Programs.
• Additional tasks assigned.

Minimum Qualifications

Current New York State employee with one year or more of qualifying permanent service as a Salary Grade 6 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

Successful completion of a traineeship and concurrent probation period will lead to an appointment to an Administrative Assistant 1, Salary Grade 11.

NY HELPS Minimum Qualifications:

Administrative Assistant Trainee 1:

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 1, you will advance to the Trainee 2.

Administrative Assistant Trainee 2:

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination.

Administrative Assistant 1:

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments

This is a Unit 1 (Teamsters) position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance. We offer FREE onsite employee parking. ADDITIONAL PAY INFORMATION: The salary range for this position includes all applicable annual components of pay which are: Base Pay Range from Hiring Rate $37,894 up to Job Rate $61,995. Recruitment & Retention Pay: $7,000. This position may be filled as a traineeship. The starting salaries for this traineeship are outlined below. For current New York State employees, salary is based on the candidate's salary at the time of hire. $37,894 (Trainee 1, equated to SG-8) $41,575 (Trainee 2, equated to SG-10) $43,555 (Journey Level, SG-11) ELIGIBILITY FOR EMPLOYMENT: All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act. Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT). The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics. The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at View email address on click.appcast.io or call View phone number on click.appcast.io.