Employment Specialist I

Employment Specialist I

Job no: 540984

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Human Resources, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 62010300 - HR-EMPLOYMENT

Classification Title:
Employment Specialist I

Classification Minimum Requirements:
Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Job Description:
The Employment Operations & Records unit of UF Human Resources is responsible for all electronic transactions that support the hiring and employment changes during the lifecycle of UF employees. As part of this team, the Employment Specialist I works in partnership with UF departments to ensure the efficiency and accuracy of employment-related actions while ensuring compliance with laws and regulations.

Essential functions :

Responsible for evaluating and approving employment transactions for faculty, staff, and temporary employees.

• Types of ePAF actions may include hires, job edits, additional payments, and employment status changes.
• Provides subject matter expertise in relation to university, state, and federal employment policies and guidelines.
• The incumbent will review hire paperwork to ensure proper federal, state, and UF compliance, including but not limited to reviewing I-9 documents and E-Verify for employment eligibility.

Collaborates and guides departmental administrators on how to resolve issues and ensure ePAFs are processed timely.

• Assists departmental administrators with questions regarding employment requirements such as, but not limited to salary minimums, employment salary plans, hiring requirements for each salary plan, and the required paperwork that must be submitted to ensure compliance with regulations, policies, and laws.

Ensures employment transactions are accurately recorded in the myUFL system and does light troubleshooting if an issue is identified.

• Assist departments and UF employment to correct identity data in myUFL.
• Aids with login issues regarding the onboarding system.
• Works in collaboration with supervisor to solve issues that require more complex troubleshooting.

Provides quality customer service by responding to requests via email and phone related to employment verifications, system troubleshooting, OnBase requests, public records, and payroll inquiries; in addition to participating in departmental training initiatives.

Other duties as assigned.

Expected Salary:
$19.16/hour

In addition to your salary, UF offers low-cost healthcare plans, a number of dental plans to fit you and your family's needs, and vision coverage. Optional plans such as life, disability, legal and accident insurance are also available.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days which is typically used during the holiday closing period (accruals based on full-time employment).

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF Employees are also eligible for the GatorPerks discount program, which provides savings at various business!

Explore UF's abundance of benefit options here: TEAMS Benefits .

Required Qualifications:
Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Preferred:

• Adaptable
• Analytical
• Detail-oriented
• Problem-solver

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:No

Advertised: 17 Aug 2026 Eastern Daylight Time

Applications close: 27 Aug 2026 Eastern Daylight Time

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