Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily operations for a team based in Augusta, Maine. This Long-term Contract position will oversee core administrative and financial activities, help keep office workflows running smoothly, and provide dependable support for time-sensitive business needs. The ideal candidate brings strong attention to detail, comfort with accounting-related tasks, and the ability to manage multiple priorities in a well-organized office environment.

Responsibilities:
• Manage day-to-day office operations, ensuring administrative processes are handled accurately and on schedule.
• Oversee incoming and outgoing payments, including preparing disbursements, coordinating signatures, and sending completed checks.
• Record financial activity, prepare bank deposits, and maintain accurate bookkeeping records in QuickBooks Online.
• Collect, sort, and distribute mail while handling routine correspondence and general office support tasks.
• Process weekly payroll by established deadlines and maintain organized records related to employee compensation.
• Monitor office inventory levels and arrange for materials and supplies so staff have what they need to work efficiently.
• Use internal labor tracking and payroll-related systems to support reporting and administrative coordination.
• Assist with periodic administrative projects, such as event-related arrangements, registration tracking, enrollments, and data entry or database updates.
• Handle recurring monthly duties, including pension-related payments and other scheduled administrative deadlines.• Experience supporting administrative operations in an office management or similar business support role.
• Working knowledge of accounts payable, accounts receivable, and general bookkeeping practices.
• Proficiency with QuickBooks Online and confidence maintaining accurate financial records.
• Ability to coordinate payroll processing with strong attention to deadlines and detail.
• Experience ordering, tracking, and replenishing office supplies and materials.
• Comfortable performing front-office and receptionist-style responsibilities with professionalism.
• Strong organizational, communication, and multitasking skills in a fast-paced office setting.