Bookkeeper/Admin Assistant

Bookkeeper/Admin

The Bookkeeper/Admin is responsible for the daily management of the company's financial operations, including accounts payable and receivable, payroll processing, financial reporting, and data entry within the HRIS system. This role works closely with Ownership to support process improvements, generate weekly, monthly, and annual reports, and assist in developing financial projections and budgets. The Bookkeeper/Admin also serves as a key liaison with external accountants, providing necessary documentation and support for reporting and ad hoc projects. Additionally, this role oversees customer account management to ensure accurate and timely accounts receivable processing.

This role is a part-time in-office role at our Andover, MA location.

Responsibilities

• Manage all financial transactions and reporting in QuickBooks Online, including monthly financial statements, general ledger entries, and budget projections.
• Oversee cash flow, inventory tracking, and timely payments to vendors, subcontractors, and customers.
• Reconcile bank and credit card statements, and classify transactions accurately.
• Monitor and follow up on overdue invoices and misapplied payments.
• Prepare and process bi-weekly payroll, contractor payments, reimbursements, commissions, and related benefits submissions (HSA, 401k, Workers' Comp).
• Coordinate with external accountants for taxes and financial reporting.
• Submit monthly sales tax payments and marketing reimbursements.
• Maintain compliance with local, state, and federal requirements, including W9 and 1099 processing.
• Act as DOT liaison and manage driver compliance files.
• Support vendor bidding, financial communication, and administrative tasks as needed.

Qualifications

• 24 years of experience in accounting or a related field, with hands-on expertise in QuickBooks Online.
• Strong understanding of local, state, and federal reporting requirements.
• Proven ability to meet departmental goals and perform under pressure without compromising quality.
• Highly organized with exceptional attention to detail, time management, and multitasking skills.
• Excellent verbal and written communication skills; comfortable presenting in small groups.
• Strong analytical, critical thinking, and problem-solving abilities.
• Experience with inventory tracking and proficiency in Microsoft Office; quick to learn new systems.
• Self-motivated and capable of working independently with minimal supervision.
• Team-oriented with a positive attitude, accountability, and collaborative spirit.
• Professional demeanor with excellent customer service and relationship-building skills.
• Strong negotiation skills and adaptability in a fast-paced, evolving environment.

Education

• Bachelor's degree in accounting, business or related field.