Administrative Assistant - School of Nursing

Administrative Assistant

This position is grant funded, continuation of this position is contingent on funds available in the grant. This position supports the School of Nursing at Golden West College, located in the coastal community of Huntington Beach, CA. The college is highly regarded for academic quality and innovation. It is officially designated as a Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).

The Golden West College School of Nursing's mission is to provide accessible, affordable, and intellectually stimulating education that results in the student's successful completion of the nursing program. The nursing program offers an affordable and accessible pathway to a fulfilling career as a Registered Nurse in a variety of medical and healthcare settings. The School of Nursing program leads to an Associate Degree in Nursing and qualifies the graduate the eligibility to sit for state licensure to become a Registered Nurse.

The Administrative Assistant classification requires the ability to provide administrative support requiring competencies such as the ability to carry out projects that involve data from other departments and sites, and research and gather for reports and special studies. The Administrative Assistant is part of a multi-level career path for administrative support. Advancement to the next level of Administrative Assistant I is based on need, requires compliance with the job qualifications and the ability to provide support to administrative committees, official proceedings, and processes requiring a higher level of specialization and reporting relationship and provide varied and difficult support to business and academic processes, usually reporting to a senior level administrator and coordinating work flow among other support staff.

Essential duties and responsibilities include performing administrative support involving administrative, technical, and logistics services; interpreting and conveying policies and procedures; organizing work by researching and setting up business and academic calendars and cycles; providing support to, and may coordinate departmental projects and events; collecting, updating and maintaining data and files; providing administrative support to special processes including committees and special subject group meetings; taking notes and preparing meeting recollections; researching and preparing requisitions and claims for reimbursable services; assisting with personnel-related transactions; scheduling appointments and arranging meetings; preparing documents on behalf of the administrator; assisting with developing organization unit budget proposals; maintaining department approved budgets, transaction records, and audit trails; researching and reconciling expenditures; collecting cash, reconciling and balancing departmental financial accounts; updating content to division's web pages; and performing other related duties as assigned that support the objective of the position.

Knowledge and skills required include in-depth knowledge of office practices, procedures and equipment; working knowledge of computer-based software programs; basic skill at facilitating small group problem-solving processes; math skills to perform financial, numeric, and other record keeping; knowledge of proper English usage, grammar, spelling, and punctuation; human relations skills to work cooperatively with diverse teams; ability to perform the essential responsibilities and functions of the position; ability to accurately take and transcribe notes and/or meeting minutes/recollections; ability to learn, interpret, explain and apply knowledge of District, college and department organization, operations, programs, functions, special terminology used in the organization unit, and labor agreements; ability to learn and apply knowledge to support development processes, to know recording and monitoring master calendar and school schedules, interpret budget information, and processing payroll transactions; ability to prepare spreadsheets, graphs and charts; ability to learn about basic budgeting, and of information systems used by the District within a reasonable time frame; ability to plan, organize and prioritize work in order to meet schedules and timelines; ability to maintain confidentiality of private and sensitive information; ability to communicate with parents, students, staff, and the public using patience and courtesy, and in a manner that reflects positively on the department, college and District; and ability to maintain productive and cooperative working relationships with others.

Education and experience required include one year of post-secondary education in a business profession and three years of experience in an administrative support capacity. An Associate's degree is preferred and will substitute for some experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom is also required.

Licenses and certificates may require a valid driver license. Work is performed indoors where minimal safety considerations exist.

This is a full-time, 12-months per year classified position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor.

Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Attention: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at View phone number on click.appcast.io or View phone number on click.appcast.io.

Application requirements include a complete application packet submitted by the application deadline: 11:59 PM Monday, June 22, 2026. A complete application packet includes a complete Coast Community College District Online Employment Application, a current resume of professional and educational background and experience, a cover letter detailing your experience related to the role, and responses to supplemental questions.