Practice Group Coordinator, GCO

With Us, You’ll Find A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself! Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive. Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance. Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence. Job Description The General Counsel’s Office (GCO) Practice Group Coordinator supports the GCO Practice Group Director with firm and lawyer compliance initiatives, recordkeeping, policy governance, and internal GCO process management. This role is responsible for overseeing lawyer license compliance in coordination with internal teams, policy management, billing operations management, and supporting other GCO administrative functions. The Practice Group Coordinator operates under close supervision and relies on foundational experience and judgment to achieve goals. Essential Functions and Responsibilities Coordinate license compliance processes, including regular analysis of firmwide data to confirm bar compliance, processing bulk dues payment where available, and proactively following up with lawyers and escalating as needed Collaborate on GCO processes and projects by working closely with the GCO Practice Group Director and internal teams to manage cross-functional initiatives, including firmwide training, insurance renewal, and legal holds Support policy management and development by reviewing, editing, and maintaining GCO policies; managing version control within firm systems; and contributing to the development and implementation of a GCO policy style guide Maintain and enhance GCO content on the firm’s intranet and coordinate the automation of certain GCO processes Oversee GCO billing operations, including processing invoices, maintaining detailed financial records, budget tracking, and coordinating timekeeper access Provide administrative and operational support by maintaining GCO matter lists and document management system, managing the team calendar, assisting with renewal of firm licenses and registrations, and identifying opportunities for process improvement Job Specifications Bachelor’s Degree or equivalent At least three (3) to six (6) years of experience in a fast‑paced professional service environment Excellent communication skills Ability to learn new concepts and skills quickly Strong organizational, problem‑solving, and analytical capabilities Ability to maintain confidential information Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word) Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Target Hiring Range $68,000 - $99,000 Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job‑related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package. Physical Demands and Work Environment Physical Demands While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear Employee must occasionally lift up to twenty (20) pounds Work Environment Typical indoor office environment Disclaimer The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. #J-18808-Ljbffr McDermott Will & Schulte