Business Office Assistant

Business Office Assistant Career Opportunity, Venice, FL New Dental Assistant Grads Welcome Join Comfortable Care Dental Venice—Thrive with a Team that Values Collaboration, Communication & Community! Full-Time Business Office Assistant Career Opportunity! Role Offers: No Nights or Weekends – Enjoy a healthy work-life balance Full Benefits Package – Including health insurance, retirement plans & PTO Quarterly Bonus Potential – Rewarding hard work & dedication Dental Assistant Academy Training & CE classes included – We invest in your growth! Comfortable Care Dental Venice, a Heartland Dental Supported Practice and a Growing Patient-Focus Doctor Office, is looking for a Full-Time Business Office Assistant to join our team. Supporting our front office as a Business Office Assistant, you’ll be surrounded by camaraderie and partnership where patients come first, and continuous learning is encouraged. The successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve. About Comfortable Care Dental Venice: Become a key member of a 13-person team that values autonomy, respect, skill utilization, and modern technology Our office is fun, goal‑driven, solutions‑focused, and committed to transparent feedback and growth. Office Location: 2393 E. Venice Avenue, Venice, FL 34292 Hours: 4-Day Work Week; Monday 6:30am-4:30pm; Tuesday 6:30am-5:00pm (Open Office); Thursday 7:30am-5:00pm; Friday 8:30am-5:30pm (Close Office) Fun Facts About Comfortable Care Dental Venice: We Celebrate Successes of All Sizes Birthdays & Work Anniversaries Matter Team Outings Keep Us Connected We Give Back to the Community Heartland Dental is the nation’s largest dental support organization, providing non-clinical administrative support services to more than 3,100 supported doctors across 39 states and the District of Columbia in over 1,900 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team-building culture. As a Business Office Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first. Heartland Dental was recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. What You’ll Gain: Career Stability & Growth: Join a secure company with over 25 years of industry-leading experience and unlimited opportunities for advancement. Comprehensive Benefits: Health, Dental & Vision Insurance, College Savings & Retirement Savings Plans, 6 paid holidays, and paid time off (PTO). Training & Development: Front-loaded education and training to help you grow and reach your full potential from day one; Heartland Dental University & CE Classes Flexible Pay Access: Daily Pay option to access earnings when you need them Bonus Potential: Employee Referral & Quarterly Bonus More about the role: Greet and welcome patients as they enter the office to create a great first impression of our team Manage front office duties, including answering phones, checking office mail and email, and communicating with patients and insurance companies Utilize Dentrix for patient scheduling and records Schedule and confirm appointments for multiple providers in the office File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the providers and team to implement Heartland Dental systems to optimize office potential Education, Certifications & Experience: High School Diploma/GED New Dental Assistant Grads Welcome to Apply Willing to Train Dental Knowledge, Software & Experience: Working knowledge of dental procedures and terminology Dentrix or other dental software experience Microsoft Office Suite experience Team & Culture Fit: Collaborative team player who thrives in supportive, family-like environments Dedicated, dependable with a positive attitude and service-oriented mindset Business & Professional Skills: Experience working in a fast-paced and customer-centric environment Strong communication, organization, and multitasking abilities Adaptable to changing workflows and team dynamics Detail-oriented with a proactive approach to problem-solving Compliance & Confidentiality: The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards. Physical Requirements: Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position Prolonged periods sitting and standing Must be able to lift and carry up to 45 pounds at times Availability to attend virtual training sessions (or in-person) periodically throughout the year TB Test Requirement: As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in the state of FL & TN. At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment. #J-18808-Ljbffr Heartland Dental