Executive Assistant
CHICKASAW NATION INDUSTRIES INC
Executive Assistant
The Executive Assistant provides executive-level administrative support to senior leadership and staff within the DASA-FOI organization and plays a central role in ensuring the efficient operation of the office. This position requires a highly experienced and proactive professional who excels in managing complex calendars, coordinating cross-functional activities, and maintaining awareness of high-priority administrative and operational tasks. The ideal candidate will possess 3 to 5 years of administrative experience, including experience supporting senior leadership within the Department of Defense or a federal government environment. An active Secret security clearance is required.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
Essential Requirements
- The ability to obtain, maintain and access classified information at the Secret level.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Demonstrated experience managing Microsoft SharePoint, including site maintenance, document libraries, user access, and collaborative features.
- Familiarity with Army administrative procedures and correspondence formatting.
- Strong written and verbal communication skills.
- Excellent time management, organizational, and multitasking abilities.
Key Duties and Responsibilities
Essential Duties and responsibilities include the following. Other duties may be assigned.
- Manage Microsoft Outlook calendars, including scheduling, rescheduling, and coordinating meetings with internal and external stakeholders.
- Collaborate with other executive and administrative personnel to ensure synchronized scheduling and timely calendar updates.
- Monitor and provide daily updates on all calendar changes, high-priority meetings, and schedule conflicts.
- Draft, review, edit, and route correspondence and official documents in accordance with Army formatting and standards.
- Monitor and respond to incoming emails; coordinate responses with appropriate team members or departments.
- Ensure timely submission, tracking, and follow-up of documents across various administrative processes, including HR-related actions.
- Manage and maintain directorate SharePoint sites, including creating and organizing folders, uploading and archiving documents, managing permissions, and supporting collaborative workflows.
- Support in-processing and onboarding of new personnel (civilian, military, and contractor), ensuring proper documentation and compliance with internal procedures.
- Maintain accountability for directorate-wide administrative processes, proactively following up on taskers and offering support as needed.
- Monitor and manage directorate-level taskers using the Army's task tracking system.
- Create, update, and organize tasker folders and documentation; ensure timely status updates and completion of assigned actions.
- Lead the coordination, editing, and submission of the Internal Weekly Report (IWR) and Weekly Activity Report (WAR), collecting inputs from senior leaders and staff.
- Provide quality assurance checks on all submissions to ensure proper formatting, grammar, and alignment with organizational standards.
- Ensure final reports and related documentation are stored and version-controlled in SharePoint.
- Prepare and submit travel authorizations and vouchers in the Defense Travel System (DTS).
- Plan and support monthly engagements and meetings with senior leadership and other stakeholders, ensuring all logistical and administrative needs are met.
- Maintain and update the Long-Range Calendar for the Directorate.
- Track and confirm daily check-ins for accountability.
- Provide ad hoc support as required.
Education and Experience
Minimum of ten (10) years of administrative experience, with at least five (5) years supporting senior executives or senior military leadership in a DoD or federal setting.
Physical Demands
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
EOE including Disability/Vet
CNI offers a comprehensive benefits package that includes:
- Medical
- Dental
- Vision
- 401(k)
- Family Planning/Fertility Assistance
- STD/LTD/Basic Life/AD&D
- Legal-Aid Program
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) (11) Federal Holidays
- Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
$135k
...The Executive Assistant provides high‑level administrative and operational support to the senior leadership team responsible for transformation, technology strategy, organizational design, communications, and change management within a classified U.S. Navy environment....SuggestedFull timeFor contractorsWork at office- ...use in decision-making. Formats information and assures that results are clear and concise. Prepares correspondence for the assistant director, chief of staff, deputy assistant director, or branch chief's signature, and maintains records and files required by the...SuggestedContract workWork at office
- ...M2 Strategy in Silver Spring, Maryland, is seeking a highly motivated Junior Executive Assistant to provide support to our government and commercial clients. This role involves coordinating meetings, managing travel arrangements, and maintaining organized filing systems...Suggested
$70k - $85k
...Vision Insurance for each employee and up to 2 dependents Access to an Employee Assistance Program (EAP) Professional development and career advancement opportunities ● Position Title: Executive Assistant to the President & CEO ● Reports To: President & CEO and Senior...SuggestedFull timeTemporary workWork at officeLocal areaRemote workRelocation packageLong distanceFlexible hoursAfternoon shift- ...Executive Administrative Assistant SiloSmashers is seeking an experienced Executive Administrative Assistant to support our federal law enforcement client. The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an...SuggestedCivilian ContractorContract workWork at officeRemote work
- ...Jobs - - Responsibilities: Provide confidential support to the executive director; Schedule appointments and manage meetings and travel;... ...Coordinate and manage on-site meeting support and contracts; Maintain organizational files and assist communications team with materials...
$125k - $150k
...Overview Intrepid Solutions has an opportunity for an Executive Administrative Assistant to provide high-level, comprehensive administrative, clerical, and operational support directly to the O-6 Project Manager and the GS-15 Deputy Project Manager on our US Army TENCAP...Full timeWork experience placementWork at officeMonday to FridayFlexible hours$95k - $110k
...Executive Assistant Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers...Work at officeFlexible hours- ...Space Force mission effectiveness. In this role, you will provide executive-level secretariat, administrative, records, correspondence, and... ...FOIA requests, complaints, appeals, and related case files Assist with FOIA backlog reduction efforts, audit tracking, litigation...Temporary workWork at officeMonday to Friday
- ...and operates data centers to become the long-term owner and operator of choice for tenants globally. What the Role Entails The Executive Assistant will provide high-level administrative and operational support to senior leaders across Cloud Capital, ensuring the smooth...Work at officeFlexible hours
- ...administrative or business) highly recommended. 2-4 years of related experience required. Proven experience interacting effectively with executives including corporate officers and directors. Demonstrated project management and administrative skills including typing, filing...Work at office
- ...leadership, and new ventures—creating the need for a trusted assistant who can bring order, continuity, and calm across both professional... ...priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will...Full timeWork at officeRemote workMonday to FridayFlexible hours3 days per week
- ...Executive Assistant PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more...Work at officeFlexible hoursNight shift
- ...General Responsibilities Provide complex administrative secretarial and clerical support to the Office of the Provost. Serve as Executive Assistant to two leadership positions in the Office of the Provost. Arrange meetings and conferences as required. Schedule interviews...Immediate start
- ...Position Title: Executive Assistant Department: Station Services Corporate Area: Station Services Status: Regular, Full time NonExempt Manager Title: SVP, Station Services Position Overview: The Executive Assistant is a valued member of the Station Services team and a...Full timeWork at officeLocal areaShift work
$95k - $110k
...destruction, critical infrastructure protection, emergency response, and transportation safety. We have a near term need for an Executive Assistant to assist with systems engineering (SE) and testing and evaluation (T&E) programs in support of the Department of Homeland...Work at office- ...team is united around reindustrializing American manufacturing for the 21st century and beyond. We are seeking an exceptional Executive Assistant to support the Chief of Staff, External Affairs. This role requires a collaborative team player with strong judgment and...Permanent employmentFull timeWork at officeLocal areaRelocation packageFlexible hoursShift work
$97k - $106k
...At Catapult, we are supporting one of our members in their search for an Executive Assistant. About the Organization We are a national nonprofit focused on helping leaders and organizations operate more effectively and increase their impact on key social issues. We provide...Temporary workWork at officeFlexible hours2 days per week$60k - $70k
...Join us in powering North America!Your OpportunityOne Permanent Full Time Position.Capital Power is looking for a dedicated Executive Assistant to be a supportive force who empowers our senior leadership in our new Washington DC office . If you have diverse skills and...Permanent employmentFull timeWork at officeLocal areaRelocation packageFlexible hoursAfternoon shift$65k - $90k
...Executive Assistant Command Group – Washington, DC Command Group is a rapidly growing strategic advisory and risk management firm based in Washington, DC. The firm partners with government, corporate, and nonprofit clients worldwide to address complex challenges across...Full timeWork at officeWorldwideShift workAfternoon shift- ...Executive Assistant III Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership...Work at officeLocal area
$85k - $100k
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Full Time - 80hrs Salaried Employee – Arlington, VA, US Salary Range: $85,000.00 To $100,000.00 Annually Affordable Homes &...Full timeWork at office- ...Executive Assistant Marathon TS is looking to hire an Executive Assistant to support the Dept of State. Duties include providing process management, planning, stakeholder management, and integration of initiatives for the Strategic Planning Office (SPO) director's level...Work at office
$37.5 - $45.83 per hour
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Full Time Bethesda, MD, US Salary Range: $37.50 to $45.83 hourly Global Solutions Network (GSN), a federal government...Hourly payFull timeTemporary workFor contractorsWork at officeImmediate startRemote workFlexible hours$28 - $32 per hour
...The Executive Assistant will provide direct support to the Associate Director-Counsel, managing a fast‑paced workflow and serving as a key administrative partner. This is an excellent opportunity for a highly organized, proactive, and detail‑focused professional who thrives...Hourly payFull timeTemporary workWork at officeLocal area$80k - $100k
...Base pay range $80,000.00/yr - $100,000.00/yr Consilio's ELS direct hire division is seeking a tenured, well organized, Legal Executive Assistant on behalf of a law firm in Arlington, VA. The right candidate will have extensive experience supporting attorneys and/or...- ...Executive Assistant United States (Remote) Bring your executive assistant expertise to Pax8 and help empower senior leaders to operate at their best while driving operational excellence across the business. A Role That Drives Impact As an executive assistant...Temporary workWork experience placementWork at officeLocal areaRemote workHome officeFlexible hours
- ...Title Executive Assistant About the Role Reporting to the Vice President, Corporate & Compliance and Assistant Corporate Secretary, the Executive Assistant plays a critical role in supporting the Corporate & Compliance team through executive administration, corporate governance...Temporary workLocal areaRelocation packageFlexible hours
- ...we pair science with technology to accelerate the discovery and delivery of life‑changing medicines. We are searching for an Executive Assistant to support Law Department executives. This role requires advanced understanding of the Law Department and its business clients...Work at officeShift work
$75k - $90k
...Public Private Strategies, LLC (PPS) seeks an Executive Assistant to act as a trusted right hand to the Executive Leadership Team (ELT), owning their schedules and managing both internal and external meeting requests. This role reports to the Chief Operating Officer (COO...Local areaShift work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
- executive assistant to ceo Washington DC
- executive assistant Washington DC
- executive legal assistant Washington DC
- executive team assistant office manager Washington DC
- executive assistant to chief executive officer Washington DC
- remote executive assistant Washington DC
- executive team executive assistant Washington DC
- executive assistant to president Washington DC
- office administrator executive assistant Washington DC
- c-level executive assistant Washington DC

