Coordinator, North America and Executive Assistant

We are UMG the Universal Music Group. We are the worlds leading music everything we do we are committed to artistry innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music music publishing merchandising and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters and we produce distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

Were seeking a proactive and highly organized Coordinator to support as an Executive Assistant to the General Manager of North America. This person will be key in helping the GM stay focused efficient and informed. Youll assist with administration operations project coordination analysis communication

and cross-team collaboration keeping everything on track in a fast-paced music environment.

How youll CREATE:

Provide daily administrative and operational support to the General Manager.

Schedule and coordinate meetings calls and both internal and external communications.

Prepare regular business reviews reports presentations artist and label overviews

performance analyses and documentation.

Assist with project management to ensure deadlines and deliverables are met.

Track key initiatives and follow up with stakeholders on action items.

Help coordinate efforts between departments (A&R Business Development Marketing

Commercial Operations etc.).

Conduct basic industry research and assist with data gathering and analysis.

Act as a liaison between the GM and team members partners or clients.

Travel and Expense management.

Handle Ticket Requests.

Attend many shows.

Be the face of Virgin Music Group North America by greeting visitors assisting with office

activities and attending many shows!

BringyourVIBE:

1 year of experience in a coordinator assistant or operations role (music industry or

creative field preferred)

Impeccable email inbox management organizational and time-management skills

Excellent written and verbal communication

High attention to detail and ability to multitask.

UMG Internal Familiarity with digital music platforms and industry trends

Comfortable with productivity (Microsoft Office Suite Google Workspace Slack Airtable

ChatGPT etc.)

Passion for music and a team-player mentality

Bonus Points:

Experience with creative tools (Photoshop Capcut or Adobe Pro)

Experience in music distribution label services or artist management

Event or project coordination experience

Understanding of DSP analytics or marketing tools

Perks Playlist:

Join an entrepreneurial global organization where authenticity boldness creativity connection drive and insight arent just valuestheyre how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical dental and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes spa treatments meal services travel and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

We are an E-Verify employer in Alabama Arizona Georgia Mississippi North Carolina South Carolina Tennessee and Utah.

Please note UMG is not enrolled in E-Verify in California and New York and cannot support employment of candidates whose employer must enroll in E-Verify for example candidates on STEM-OPT.

For more information please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors which may include as applicable the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Required Experience:

IC