Executive Assistant to Chief Executive Officer

Executive Assistant to the Founder/CEO

Marine Elements LLC · Miami (Hybrid) · Full-time

Up to $150K base + performance bonus

Work side by side with the Founder/CEO. Own the follow-through. Be the person who makes sure things actually get done.

ABOUT THE ROLE

Marine Elements LLC is hiring an Executive Assistant for a high-trust, high-impact seat next to our Founder/CEO and leadership team. You'll take leadership's priorities and turn them into finished work: following up with the right people, keeping the details organized, and making sure nothing falls through the cracks.

This is not a passive, calendar-only role. We want you to think, ask good questions, flag issues, and share your input. Once a direction is set, you execute it precisely and see it through to the end.

The role is hybrid and based in Miami, with time split between the office and remote work, in close daily contact with the Founder/CEO.

WHAT YOU'LL DO

- Partner with the leadership team to drive action items, priorities, follow-ups, and open loops to completion

- Turn verbal direction, meetings, calls, and messages into clear tasks with owners, deadlines, and next steps

- Keep projects moving across employees, vendors, partners, logistics contacts, and outside parties

- Work alongside the Chief of Staff

- Manage calendar, scheduling, communication, documents, notes, and internal organization

- Prepare summaries, trackers, meeting notes, follow-up emails, and briefing materials

- Escalate early when something is stuck, unclear, delayed, or not being handled properly

- Build simple systems so leadership can see what matters, what's pending, and what needs attention

- Handle confidential information with maturity and discretion

WHAT SUCCESS LOOKS LIKE

- You understand the priority and push it forward until it's done

- You ask clarifying questions before you execute, not after

- You stay calm, organized, and professional when things move fast

- Leadership trusts that if it's on your list, it's handled

YOU'LL THRIVE HERE IF YOU ARE

- Highly organized, detail-oriented, and reliable

- Smart, curious, and quick to learn

- Coachable and comfortable with direct feedback

- A strong writer who follows up without being asked

- Equally comfortable with operational work and administrative detail

- At ease working directly with a founder/CEO in a fast-paced environment

- Skilled with Google Workspace, Microsoft Office/Excel, task trackers, and AI tools

- Discreet, trustworthy, and professional

- Someone who commits: we value a track record of staying and growing in your roles (generally 18+ months each)

EXPERIENCE

- 3+ years in executive support, operations, project coordination, founder's office, business operations, or a similar role

- Direct experience supporting a founder, CEO, senior executive, or fast-moving business owner (required)

- A proven track record of owning follow-through and keeping complex, fast-moving work on track

THIS ROLE MAY NOT BE FOR YOU IF

- You want to set company strategy independently rather than execute on it

- You prefer a polished corporate structure with narrowly defined duties

- You'd rather do things your own way once a clear direction has been given

- You're uncomfortable following up with people until a task is complete

- You're looking for a short-term stop or plan to run your own business on the side. This is a full-time, long-term commitment

WHAT WE OFFER

- Base salary up to $150K, plus performance bonus

- A flexible hybrid setup based in Miami

- Direct daily access to the Founder/CEO and leadership team

- A high-trust environment where strong execution gets noticed and rewarded

- Real room to grow as you take on more responsibility

• If you're the person who makes sure things get done, we'd love to meet you.