Legal Practice Coordinator (IP)

Austin, Texas Responsibilities Assumes responsibility for ensuring the efficient daily administrative tasks and support to the attorneys and patent agents in the Intellectual Property Practice Section. Creates shells for Office Action responses, prepares and electronically files responses, and assists with other submissions and documents as required by the USPTO. Reviews timekeeper docket reports and maintains docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status. Reports communications from the USPTO to attorneys and clients and ensures prompt responses to inquiries. Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and other IP timekeepers. Accesses and researches a variety of patent databases. Opens new matters, reviews and edits client bills, screens calls and emails, processes expense reports, submits check requests, processes invoices, handles travel arrangements, and maintains electronic files. Assists with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation. Demonstrates mastery of the firm’s Microsoft Office system by producing a variety of documents from various source materials. Composes routine & non‑routine correspondence for attorney review as requested. Provides administrative support to the assigned legal team by ensuring the organization of workflow, files, and record‑keeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing the work schedule by maintaining a calendar, scheduling appointments, and coordinating travel arrangements. Is available to work overtime as needed. Performs other administrative duties as assigned. Qualifications 5+ years of legal secretarial experience in patent prosecution and in-depth knowledge of USPTO rules and regulations. Thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution. Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills. Excellent client service, communication, organizational, and time‑management skills. Team player with outstanding interpersonal skills and a strong work ethic. College/University degree preferred. Accurate typing speed of 60+ words per minute. Required Skills and Abilities Excellent word processing skills and knowledge of the Windows operating system. Ability to meet the demands of a fast‑paced work environment and multiple priorities. Ability to work cohesively in a team environment. Professional, upbeat, energetic, proactive, dependable, and takes pride in work. Proficiency in spelling, grammar, proofreading, and writing skills (English), and a strong attention to detail and accuracy. Ability to handle confidential and sensitive information with appropriate discretion. Ability to quickly learn new processes, procedures, styles, and possess good judgement. The expected salary range for this position is $90,000 - $115,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location. Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer. #J-18808-Ljbffr Pillsbury Winthrop Shaw Pittman LLP