Office Manager

At JC Davis Ventures, LLC dba JC Davis Power, we keep work moving with smart, reliable solutions that allow our people and our partners to stay safe, focused, and ahead. Powering a jobsite shouldn’t be a hassle. But too often, crews are left waiting, equipment breaks down, vendors go dark, and deadlines slip. We started JC Davis Power to fix all of that. We’re a full-service jobsite operations partner, delivering and maintaining temporary power, climate control, and tower lighting. All with one reliable crew. No handoffs. No confusion. We show up, solve problems, and do the work the right way. Whether you're supporting customers in the field, building systems behind the scenes, or helping drive the business forward, you'll be part of a team that values reliability, accountability, and getting the job done. Simple - Reliable - Done Right! The Role JC Davis Power is growing, and the details behind our operations have to keep pace with the crews in the field. The Office Manager is the person who makes sure they do. This is an onsite, full-time role that owns the administrative backbone of our operation: keeping our vehicle fleet registered, inspected, and road-legal; keeping mail and documents moving to the right people; managing the office and the vendors who keep it running; and partnering with our Director of EHS to keep safety and training records complete and current. This is a desk-based role with some local errands — you’ll make occasional trips to the tax office and elsewhere to keep our paperwork current. You support our field operations, but your work happens at a computer and around the office, not on jobsites. This is a role for a seasoned, highly responsible person who takes real satisfaction in things being done right and on time. You will juggle a lot of moving deadlines, and the people around you will count on the fact that nothing slips through the cracks on your watch. This role has real ownership from day one — and as we grow, so will its scope. The person who does this well will have the opportunity to grow their responsibilities right along with the company. What You’ll Do Fleet Administration Keep every vehicle in our fleet legal, documented, and ready to work. Own vehicle registrations and renewals across the fleet, tracking expiration dates and completing renewals well ahead of deadlines Maintain accurate, organized records for each vehicle, including titles, registrations, insurance cards, and inspection status Coordinate state inspections and ensure current documentation is in place for every vehicle Manage toll accounts and resolve toll, citation, and registration issues promptly Support fleet additions and disposals with the associated title, registration, and paperwork steps Handle local errands tied to fleet and company paperwork, including trips to the tax office for registration and title work Safety and EHS Support Partner with our Director of EHS to keep the administrative side of our safety program airtight. Enter and maintain training records in HSI and HSE systems, including recording completions from outside training providers Track required trainings, certifications, and licenses across the team, flagging upcoming expirations and helping coordinate renewals Keep safety documentation organized, current, and audit-ready Support safety program logistics such as new hire safety paperwork, training scheduling, and recordkeeping for safety meetings Office and Facilities Own the space and the vendors who keep it running. Own facility vendor relationships — cleaning, waste and trash removal, and others as they come up — serving as the point of contact, holding vendors accountable, and resolving service issues before they become recurring problems Track facility and office costs and bid vendors competitively to ensure good value, taking ownership of managing spend against budgets as the company builds them out Set up and organize the space for training sessions and meetings, ensuring the room and materials are ready before people arrive Assess what the space needs to run efficiently and support the team, and recommend improvements Coordinate team lunches and onsite events that keep the crew fed and connected Mail and Document Handling Keep mail and documents moving so nothing sits, stalls, or gets lost. Check, sort, and distribute incoming mail daily, routing time-sensitive items such as invoices, government notices, and legal correspondence to the right person the same day Scan, file, and organize documents so records are easy to find when someone needs them Handle outgoing mail and shipments as needed General Administrative Support Be the extra set of hands a growing company needs. Provide day-to-day administrative support to operations leadership Build and own a clear, consistent file structure for operations, and maintain organized physical and digital filing systems so anyone can find what they need without asking Help build and improve administrative processes as the company scales Take on special projects and additional administrative duties as we grow What We Are Looking For 5+ years of administrative experience, with readiness to own a role rather than just execute tasks Highly organized and deadline-driven, able to track many moving pieces without letting anything fall through Comfortable learning and working in software systems, and solid with Excel or Google Sheets Clear communicator who follows through and is not shy about chasing people down when something is due Handles sensitive information with discretion Seasoned and self-directed, comfortable in a fast-moving, growing company where processes are still being built Valid driver’s license and comfortable running occasional local errands Able to work onsite full-time in Elgin, TX Experience with vehicle fleet administration, DMV/county registration processes, or DOT recordkeeping is a plus Experience managing office operations or facility vendor relationships is a plus Exposure to safety or EHS recordkeeping, or training management systems such as HSI, is a plus What We Offer We take care of our team so you can take care of the work. Our benefits are designed to keep you safe, supported, and set up for success. Health & Wellness – 100% Company-paid medical coverage premiums for you and your family, plus dental and vision options available Company Paid Group Life Insurance 401k – plus 4% matching Time Off – Flexible PTO Supportive Culture – Safety-first mindset, people-first values, and a team that looks out for one another #J-18808-Ljbffr