Executive Assistant

Forterra innovates and scales land-based solutions to address the climate crisis and support equitable, green and prosperous communities. Forterra envisions people and nature thriving together in a place where everyone belongs. Forterra seeks to contribute to improved community health and sustainability outcomes through how real estate is owned, developed and managed, including for communities who have been marginalized from ownership of land.


Summary

The Executive Assistant (EA) supports the overall effectiveness and efficiency of Forterra by directing executive administrative functions to ensure consistency, coverage of essential obligations, and prioritization/scoping/resourcing of necessary work flow. The EA manages scheduling for members of the Executive Leadership Team. The EA ensures administrative functions are met organization-wide.

We are looking for someone to cover 3 months of parental leave on a temporary/contract basis.


Acting on behalf of and as an extension of the Executive Leadership team, this position requires superior attention to detail, great organizational skills, and a desire to fulfill the daily administrative needs of the CEO, President and other executives; the ability to manage work flows and deadlines and the judgment to appropriately scope and prioritize multiple critical deadlines is key. A high level of integrity and discretion in handling confidential and sensitive information is essential. Critical personal attributes are proactivity, flexibility, confidence, diplomacy and a good sense of humor.

Responsibilities

• The position serves a key role in managing the CEO and President priorities', schedule, communications, meetings and relationships with internal and external stakeholders.
• Coordinate with internal departments to ensure effectiveness, including but not limited to: outreach/engagement and speaking opportunities, transaction negotiations, and donor/investor stewardship and solicitations.
• Oversee coordination of logistics for meetings/events: such as travel, lodging, facilities, IT resources, and catering for in-house and off-site meetings as needed.
• Oversee preparation, collection, compilation and distribution of materials, as needed for meetings and calls.
• Brief executives on meetings, priorities, logistics for the week..
• Monitor e-mail and other communications preparing draft communications/responses, as necessary.
• Manage Raiser's Edge database and maintain donor relations.

Qualifications

• Minimum 15 years of experience providing support at the executive or senior level.
• Familiar with PC and Mac; advanced user of Office 365, Microsoft Teams preferred.
• Experience with Raiser's Edge.
• Experience with Boards or other high-level volunteer leadership.
• Excellent business communication skills in telephone, written, email, and face-to-face settings. Ability to communicate professionally and effectively with a broad range of internal and external clients. Strong writing skills, including ability to draft correspondence on the behalf of the C-Suite with minimal direction.
• Service-oriented with a positive attitude. Courteous, personable and flexible; able to deal effectively and professionally with a wide range of people.
• Detail oriented and highly organized with prior experience maintaining schedules, filing systems and calendars for executives and/or senior leaders with a heavy volume of scheduling requests.
• Exemplary organizational and project management skills with demonstrated ability to respond quickly to changing priorities. Ability to work independently, exercise initiative, and use discretion when handling confidential/sensitive information.
• Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed

Forterra is based in the greater Seattle area and supports a hybrid work environment. We allow primarily remote work, with some in-person meetings required. Candidates must successfully pass a background check, show proof of authorization to work in the United States, and reside in Washington state prior to employment. We are not able to sponsor applicants requiring work visas.

Don't meet every single requirement? Studies have shown that certain minority groups are less likely to apply to jobs unless they meet every qualification. At Forterra, we are dedicated to building a diverse, inclusive and authentic workplace. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply. You may be just the right candidate for this or for other roles in the future.


Forterra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, disability, protected veteran status, race, religion, pregnancy, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.