Facilities Coordinator

Facility Manager

Overseer all activities inside a building, making sure that health and safety standards are met and arranging for repairs when needed.

Summary of Essential Job Functions

• Maintains physical space, ensuring a safe, clean, and functional environment.
• Responsible for visitor(s) screening, notification and verification.
• Coordinates maintenance requests. Ensures problems are resolved quickly.
• Acts as liaison between employees and any outside contractors needed to resolve facility problems.
• Monitor and coordinate preventive maintenance schedules for buildings and equipment with facility owners.
• Manages hazardous waste disposal programs.
• Manages the paper recycling program.
• Coordinates cleaning services for buildings.
• Maintains up-to-date records for all inspections. Including HVAC monitoring for OR OSHA COVID requirements.
• Complete COVID required workplace cleaning daily.
• Maintain and monitor building security system.
• Monitor office supply stock and reordering.
• Maintain conference room schedule, food and beverage requests. Coordinate offsite meetings as needed.
• Answer and route incoming calls.
• Maintain and update employee directory.
• Maintain and ensure regulatory and business documents are on file, organized and up to date.
• Coordinate communication with utility companies.
• Other duties as assigned.

Education and Experience Qualifications

• Three years related facilities experience.
• Three years customer service experience working in an office environment.
• Experience working in a security capacity, preferred.

Physical Demands of Position

• Physically able to lift up to 20 pounds (materials/equipment)
• Effective use of computer, laptop, cell phone and other mobile device to exchange information.

Competencies and Skills Requirements

• Excellent communication skills, both verbal and written.
• Excellent team skills and team oriented.
• Excellent time management skills and meets deadlines.
• Flexible; able to multi-task in response to time-sensitive and changing situations.
• Effective listening skills.
• Objective, solution-oriented problem-solving skills.
• Handles highly sensitive and confidential information.
• Resourceful, able to network and connect people to appropriate resources.
• Technology savvy, comfortable using MS software products.
• Strong planning and organizational skills and follow through.
• Resilient, stays positive and solution oriented.
• Perceptive, discovers underlying issues in situations and re-states them in a helpful way.
• Self-starter with a strong work ethic, able to work without direct supervision.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.