Office Assistant Parttime

The Extension Program Assistant/Office Assistant supports the Purdue University Cooperative Extension Service by assisting Extension Educators and staff with program development, implementation, communication, administration, and daily office operations. The position provides support for 4-H Youth Development, Agriculture & Natural Resources (ANR), and other Extension programs , while serving as a professional and welcoming point of contact for volunteers, program participants, community partners, and the public. ESSENTIAL DUTIES AND RESPONSIBILITIES Provide administrative, clerical, and program support to Extension Educators and office staff. Assist with the planning, prepping, implementation, and evaluation of Extension programs, workshops, meetings, and special events. Support 4-H Youth Development programming , including school enrichment, project workshops, educational activities, volunteer communications, enrollment information, and county 4-H events. Assist with Agriculture & Natural Resources (ANR) programming , including coordinating educational programs, workshops, demonstrations, meetings, communications, educational materials, and community outreach as directed by ANR Educators. Assist with county fair activities, including on-site support. Assist with preparation and maintenance of Extension reports, program records, enrollment information, databases, and other required documentation. Prepare and process correspondence, forms, newsletters, flyers, brochures, posters, educational materials, and other office communications. Maintain accurate and organized office and program files in accordance with Extension procedures. Provide receptionist services, including answering telephone calls, greeting visitors, responding to routine inquiries, and directing individuals to appropriate Extension resources. Assist with program registration, mailings, data entry, and updating computer records. Operate standard office equipment and utilize Microsoft Office and other computer-based systems necessary to support Extension programs. Attend Purdue Extension training and remain knowledgeable of applicable Extension policies, procedures, and programs. Maintain confidentiality and protect the privacy of clients, volunteers, youth, and program participants. Maintain a neat, organized, and professional office environment. Perform other related duties as assigned by Extension Educators, the County Extension Director, Regional Director or Office Manager. Work occasional evening and Saturday. High school diploma required; post-secondary education or training preferred. Working knowledge of Cooperative Extension programs, office procedures, and community programming preferred. Ability to assist with the preparation and presentation of educational materials through workshops, demonstrations, meetings, classroom activities, and other instructional methods. Strong written and verbal communication skills with the ability to work courteously and professionally with diverse audiences. Ability to effectively organize and manage multiple projects, deadlines, and responsibilities with frequent interruptions and changing priorities. Proficiency with computers, Microsoft Office, databases, office equipment, and electronic communication. Ability to work independently and cooperatively as part of a team with limited supervision. Ability to maintain accurate records and exercise sound judgment regarding confidential information. Valid driver's license, safe driving record and dependable transportation required. Ability to safely lift and transport program materials and equipment as required. Ability to represent Purdue Extension professionally and work cooperatively with Extension Educators, staff, volunteers, community partners, and the public. QUALIFICATIONS AND SKILLS High school diploma required; post-secondary education or training preferred. Working knowledge of Cooperative Extension programs, office procedures, and community programming preferred. Ability to assist with the preparation and presentation of educational materials through workshops, demonstrations, meetings, classroom activities, and other instructional methods. Strong written and verbal communication skills with the ability to work courteously and professionally with diverse audiences. Ability to effectively organize and manage multiple projects, deadlines, and responsibilities with frequent interruptions and changing priorities. Proficiency with computers, Microsoft Office, databases, office equipment, and electronic communication. Ability to work independently and cooperatively as part of a team with limited supervision. Ability to maintain accurate records and exercise sound judgment regarding confidential information. Valid driver's license, safe driving record and dependable transportation required. Ability to safely lift and transport program materials and equipment as required. Ability to represent Purdue Extension professionally and work cooperatively with Extension Educators, staff, volunteers, community partners, and the public. #J-18808-Ljbffr