Accounting & Administrative Specialist
$20 per hourFASTSIGNS #13301
Benefits: Health insurance Paid time off 401(k) 401(k) matching About the Role Join a fast-paced team in a key cross-functional role that works across multiple departments, supporting accounting, sales, office operations, and project coordination. You’ll own key AP/AR and reconciliation functions while providing proactive support that keeps projects and office operations moving forward. Success requires accuracy, organization, urgency, resourcefulness, and strong follow-through. The Ideal Candidate Accounting Experience: 1–3 years of bookkeeping, accounting clerk, AP/AR, or similar experience. Detail Oriented: Strong attention to detail and comfortable working with financial transactions, reconciliations, invoices, and documentation. Organizer & Problem Solver: Takes ownership, anticipates next steps, solves problems, and drives work through completion with urgency, accuracy, and minimal supervision. QuickBooks Online experience required. Comfortable learning and working across multiple systems; Dext, CRM/POS, or similar business software experience is a plus. Key Responsibilities Accounting & Reconciliation: Manage daily reconciliation, QuickBooks transaction entry, check deposits, AMEX/Dext reconciliation, vendor invoice entry, PO verification, AP check‑run preparation, customer billing, payment application, and AR follow‑up. Vendor & Compliance Management: Set up and maintain vendors/subcontractors across systems and manage W-9s, COIs, subcontractor agreements, credentialing, and vendor compliance platforms. Senior Sales Support: Provide proactive administrative and project support to senior sales professionals, including estimates/proposals, proof revisions, vendor procurement, permits, freight/shipping, site surveys, installations, and project logistics. General Administration: Support daily office operations, including phones, walk‑in customers, mail, supplies, grocery orders, and company events. Compensation & Benefits Pay Rate: $20.00 / Hour Starting (based on relevant experience, with a structured performance and pay review at 90 days, plus ongoing room for performance‑based raises). Sick/Personal Leave: 3 paid sick or personal days per year (eligible after 90 days of employment). Paid Holidays: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Paid Vacation: Vacation time is accrued systematically based on hours worked. Employees become eligible to use up to 1 week (40 hours) of earned vacation after six months of consecutive employment, and up to 2 weeks (80 hours) after two years of employment. Retirement: Eligible to participate in our 401(k) plan after 12 months of consecutive employment. Medical Benefits: Comprehensive health coverage options available for the employee & family. Farrz Inc pays 50% of the employee premium and no match of premium for spouse or children. Insurance: Company-paid Life Insurance and Short-Term Disability (up to 13 weeks) provided for all full‑time employees at no charge to the employee. #J-18808-Ljbffr FASTSIGNS #13301
$18.29 per hour
...THIS POSITION WILL BE ASSIGNED TO THE ENGINEERING DEPARTMENT JOB SUMMARY The Administrative Specialist I provides routine clerical/administrative support to the front desk, platting/development or Capital Infrastructure team, and Assistant Senior City Engineer,...SuggestedHourly payWork at officeCity of Conroe
Conroe, TX3 days ago$18.29 per hour
...JOB SUMMARY The Part-Time Administrative Specialist I provides routine clerical/administrative support which may include word processing, data entry, ordering supplies, marketing, copying, filing, faxing, answering phones, greeting visitors, providing basic information...SuggestedHourly payPart timeWork at officeCity of Conroe
Conroe, TX4 days ago$20.17 per hour
...JOB SUMMARY The Administrative Specialist II coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data and/or operations of a department; creates and/or maintains associated documents and databases...SuggestedHourly payWork at officeCity of Conroe
Conroe, TX3 days ago$20.17 per hour
JOB SUMMARY The Administrative Specialist II provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database or presentation software, basic bookkeeping, screening...SuggestedHourly payWork at office- The City of Conroe is seeking an Administrative Specialist II to provide non-routine clerical and administrative support. Responsibilities include drafting correspondence, preparing reports, maintaining calendars, and coordinating travel and meetings. Proficiency with word...Suggested
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