Executive Assistant

The ideal candidate will provide top-level assistance for high level executives within the Financial Services industry. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:

• Manage executive calendars, schedules, appointments, and meeting coordination.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare, edit, and organize correspondence, reports, presentations, and other business documents.
• Screen and prioritize incoming calls, emails, and requests.
• Prepare meeting agendas, take meeting minutes, and track follow-up items and action steps.
• Anticipate executive needs and proactively address scheduling and administrative priorities.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills