Projects & Grants Manager

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Job Purpose and Basic Function

The RHTP Projects & Grants Manager oversees day-to-day Program Management Office (PMO) operations and grants administration for HPCA’s Rural Health Transformation Program (RHTP) projects. The Manager translates funding and program requirements into coordinated workplans; maintains visibility into milestones, budgets, risks, decisions, and dependencies; and supports timely, compliant execution across HPCA, participating community health centers (CHCs), state partners, vendors, consultants, and contractors.

Description of Primary Responsibilities and Duties

1) Oversees day-to-day RHTP PMO operations and keeps project plans, responsibilities, deadlines, and deliverables organized and up to date.

2) Creates and maintains consistent tools and processes for tracking tasks, addressing problems, documenting decisions, managing changes, and raising concerns when needed.

3) Coordinates work among HPCA, CHCs, state partners, consultants, vendors, and contractors; follows up on commitments and helps leadership address barriers.

4) Manages grant and other funding processes, including applications, eligibility reviews, agreements, payment records, monitoring, reporting, and closeout.

5) Tracks program budgets and spending, supports financial planning, and brings significant budget, schedule, performance, or compliance concerns to leadership.

6) Plans and leads PMO meetings, records decisions and assignments, and provides clear updates on progress, budgets, risks, upcoming deadlines, and next steps.

7) Maintains complete financial and program records in coordination with the Finance team, and helps ensure the program meets funding, contracting, purchasing, privacy, security, documentation, and reporting requirements.

8) Supports vendor, contractor, and subrecipient procurement, contracting, onboarding, performance monitoring, corrective action, and closeout in coordination with HPCA leadership and operations staff.

9) Develops standardized templates, workflows, operating procedures, communication routines, onboarding materials, and training; supports change management.

10) Provides additional assistance and support as assigned.

General Expectations

1) Organizes multiple workstreams, deadlines, funding requirements, teams, and partners with clear accountability and reliable follow-through.

2) Develops practical solutions that address immediate implementation needs while supporting broader program and organizational goals.

3) Uses sound judgment to communicate recommendations, manage scope, resolve complex situations, and escalate significant concerns promptly.

Communications Skills

1) Excellent written, verbal, facilitation, and presentation skills, including concise status and executive reporting.

2) Communicates complex program, financial, and compliance information clearly to technical and general audiences.

3) Builds trust and communicates effectively across cultures, organizations, disciplines, and communities.

Professional/Technical Knowledge, Skills & Abilities

1) Bachelor’s degree in public administration, business, healthcare administration, project management, or a related field required; master’s degree or equivalent relevant experience preferred.

2) Five or more years of experience in program or project management, grants administration, compliance, healthcare operations, or a related field, including complex, multi-organization work.

3) Demonstrated experience building or operating PMO processes, including integrated workplans, governance support, milestone and dependency tracking, risk and issue management, scope control, and executive reporting.

4) Experience administering grants, subawards, reimbursement, pass-through, readiness, or incentive funding, including fiscal controls, monitoring, reporting, and audit-ready documentation.

5) Experience with community health centers, rural health, or other safety-net organizations preferred; knowledge of Hawaiʻi’s healthcare landscape strongly preferred.

6) Ability to coordinate vendors, contractors, subrecipients, and cross-functional teams while managing competing priorities, deadlines, budgets, and dependencies.

7) Project management or grants-management certification preferred; strong proficiency with Microsoft 365 and common project-management tools required.

Licenses & Certifications

1) None.

Work Environment & Conditions

The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1) Operates in an indoor, hybrid office/remote office environment based in Honolulu, Oahu.

2) Work Hours: Full-time, 40 hours per week. Occasional evening and weekend work may be required as job duties demand.

3) Routinely uses standard office equipment such as computers and telephones.

4) Requires the ability to work under stress during peak workload periods.

5) Continued employment is dependent upon available funding.

Anticipated Salary Range: $71,000 to $92,000

Excellent Comprehensive Employee Benefits include:

• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• Retirement plan with Employer Contribution
• Generous Paid time off and Holiday schedule
• Flexible schedule