Business Operations Manager

Position Details

Position Information


Announcement Number
STAFF - VA - 26375


For questions regarding this position, please contact:


Ariel Donohue
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Classification Title
Admin Assoc IV


Working Title
Business Operations Manager


Brief Position Overview


The Access and Success Business Operations Manager (BOM) is a key operational leader for Access and Success, responsible for overseeing daily administrative functions, front desk operations within the Allen Yarnell Center, and business processes that support multiple student-facing programs. This role supervises student employees, manages budgets and procurement, and coordinates closely with university partners to ensure efficient and high-quality service delivery in a fast-paced environment.

Position Number
4M0252


Department
Access & Success


Division
Division of Student Success


Appointment Type
Classified


Contract Term
Fiscal Year


Semester

If other, specify From date

If other, specify End date

FLSA
Non-Exempt


Union Affiliation
FOCUS-MFPE


FTE
1.0 FTE


Benefits Eligible
Eligible


Salary
$24.04 per hour, commensurate with experience, education, and qualifications


Contract Type
Classified Salary


If other, please specify

Recruitment Type
Open

Position Details


General Statement


Access and Success is dedicated tosupporting students in their journey of personal and academic growth by providing opportunities for learning, leadership development, dialogue, and self-reflection. We aim to equip students with the tools they need to navigate challenges, engage with diverse perspectives, and lead with purpose in their communities. We work closely with students, faculty, staff, parents, student-focused programs, and other university partners to foster a sense of purpose and belonging.

Duties and Responsibilities

Operations and Office Management

• Provide exceptional front-line customer service and reception within the Allen Yarnell Center to all students, families, employers, faculty, staff, and external partners for Success Advising, Career Services, Office of Financial Education, Return 2 Learn, Hilleman Scholars Program, and the Montana 10 Program.
• Oversee all aspects of front office management including hiring, training, scheduling, and supervision of student employees to ensure adequate front desk coverage and accurate dissemination of information for offices withing the Center.
• Develop and deliver ongoing training to ensure accurate, consistent, and high-quality service delivery.
• Work alongside the Administrative Manager to coordinate complex scheduling, meetings, and shared space usage across multiple departments within the Center. This includes coordinating calendars and various logistics including catering, locations, web connections, and preparation of meeting materials.
• Serve as the primary contact for office systems, including telephone coordination and directory updates.
• Contribute to special projects as assigned and serve on committees as appropriate.
• Manage general office supply purchases and general office needs to support ongoing operations.
• Maintain a detailed inventory of all capital, minor and sensitive equipment in compliance with university and state policies and regulations.

Fiscal

• Manage accounts receivable, including receiving money for events and services rendered.
• Independently manage procurement of office-related items such as supplies, equipment, copier function, and beverage service using university systems (e.g. ChromeRiver and SmartBuyMSU). Maintain a detailed inventory of all minor and sensitive equipment.
• Initiate and manage office-related projects such as facilities, remodels and repairs, ensuring timelines and budgets are met.

Human Resources Liaison

• Coordinate hiring, onboarding, and offboarding processes for staff and student employees.
• Manage bi-weekly payroll facilitation for student employees serving the front desk, as well as approval of student employee time via Time Off process.
• Create and process various types of appointments for Access and Success staff and student associates. Coordinate submission of EPAFs, new employee forms, work study certificates, I9s and departmental on-boarding and off-boarding processes
• Support job searches, including communication with candidates and coordinating selection and hiring logistics. Initiate and coordinate onboarding of newly hired employees (security, system accounts, space, PC set-up, etc.).

Event and Operations Support

• Coordinate, often alongside the Administrative Manager, logistics for Access and Success events, including space reservations, catering, technology, materials, and other details related to event planning.
• Support planning and execution of high-profile and multi-department events both on and off campus.
• Assist with special projects and cross-functional initiatives that support Access and Success programs.

Required Qualifications - Experience, Education, Knowledge & Skills

1. A Bachelor's Degree or equivalent combination of relevant education and high-level administrative or office management experience.
2. Demonstrated experience with progressive responsibility in administrative operations, business management, or office coordination.
3. Strong communication skills, with the ability to convey complex information clearly and professionally to diverse audiences (e.g., students, parents, employers, faculty, and staff) across multiple formats.
4. Demonstrated ability to manage and prioritize multiple competing tasks, meet deadlines, and adapt to changing priorities in a fast-paced, dynamic work environment while maintaining a positive, effective, and professional attitude.
5. Experience supervising staff or student employees.

Preferred Qualifications - Experience, Education, Knowledge & Skills

1. Knowledge of MSU procedures and policies or previous experience working in a higher education setting.
2. Demonstrated experience with budget management, procurement, or financial tracking.
3. Knowledge of university systems and platforms (e.g. Chrome River, Smart Buy, Banner, etc.)

The Successful Candidate Will

• Have a strong desire to help students create their MSU experience with intentionality.
• Possess sound decision-making skills.
• Have the ability to represent the office in a professional manner.
• Possess an enthusiastic approach and a high level of integrity.
• Be experienced managing and maintaining confidential information.
• Possess a willingness and desire to engage in learning themselves.
• Possess the ability to troubleshoot problems and have candid conversations.
• Have the ability to relate to, mentor, inspire and develop rapport with a diverse student body.
• Have excellent written and oral communication skills.
• Have a proven ability to take initiative, work independently and in a team environment.
• Have effective interpersonal skills including the ability to collaborate successfully with mentors and staff.

Position Special Requirements/Additional Information


Maintain a flexible schedule to host events and interact with students during evening and occasional weekend hours, with advanced notice.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?
No

Posting Detail Information


Number of Vacancies
1


Desired Start Date
Upon completion of a successful search.


Position End Date (if temporary)

Open Date

Close Date

Applications will be:


Screening of applications will begin on June 30th 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions


This position is not eligible for new sponsorship.

EEO Statement


Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.