Administrative Assistant

Job Description

Job Description

Description:

The administrative assistant is a crucial team member to the parish office, the first face to welcome and greet visitors. The receptionist serves as the filter to the in-person traffic and communications into the parish office; while aids in regular recording, communicating, and preparations for Parish operations and events.

-Collaboration with Pastor & Staff for better function &

operations of office.

- Greet & welcome guests as soon as they arrive

- Handle telephone & in-person inquiries from visitors

- Answer, screen & forward incoming phone calls

- Ensure reception area is tidy and presentable

- Provide basic and accurate information in-person and via

phone/email

- Receive and distribute mail & deliveries

- Maintain contracts – weddings/ Quinceañeras/ baptisms/

funerals/ presentations

- Coordinating & scheduling for priests & parish events

-Maintain respect for the rules and regulations of the Church

-Administrative Duties to support the church groups – copies and notifications

- Administrative Duties to support the church groups

Bilingual – English | Spanish

Knowledge of basic office equipment

Proficiency in Microsoft Office applications & Programs

Professional, Attitude & Appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

High school degree

Flexibility with work schedule