Legal Secretary

Legal Secretary

Addison Group is partnering with our client to hire a skilled Legal Secretary to support attorneys within a busy legal environment. This role is responsible for providing administrative and clerical support, ensuring efficient day-to-day operations, and assisting with the preparation and management of legal documentation. The ideal candidate is highly organized, detail-oriented, and experienced in handling sensitive information with discretion.

Key Responsibilities

• Manage incoming calls for attorneys and legal staff, taking detailed and professional messages
• Prepare, format, and proofread legal correspondence and documents across various practice areas, including real estate matters
• Coordinate the setup of new client files, including conflict checks and file organization (both digital and physical)
• Draft and process client engagement documentation and ensure proper execution
• Assist with document creation and revisions using industry-specific software and tools
• Support attorneys with filings and documentation related to state and regulatory requirements
• Organize and maintain legal records, including title documents and supporting materials for review
• Compile and finalize closing binders and related documentation
• Handle incoming and outgoing mail, ensuring timely and accurate distribution
• Enter attorney and paralegal billable time into the appropriate system
• Maintain organized filing systems and ensure documents are stored accurately
• Provide general administrative and client support as needed
• Perform additional duties to support the legal team and office operations

Qualifications

• 35 years of experience in a legal administrative or legal secretary role (commercial real estate experience preferred)
• High school diploma or equivalent required
• Proficiency in Microsoft Office applications, including Word and Excel
• Experience with document editing and redlining, including working with PDF and Word conversions
• Strong typing accuracy and familiarity with general office equipment
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with time entry and client interaction
• Familiarity with legal terminology, particularly within real estate documentation
• Strong organizational skills and attention to detail
• Ability to work both independently and collaboratively
• Professional demeanor with a high level of reliability and accountability
• Flexibility to work additional hours when needed

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.