Church Office Administrator

Job Description

Job Overview

We are seeking a dynamic and highly organized Church Office Administrator to serve as the backbone of our church’s administrative operations. This vital role involves managing day-to-day office functions, daily accounting, the smooth implementation of church calendar and events, and coordinating communication between staff, congregation, and the community. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to support our mission and community engagement. This salaried position offers an opportunity to contribute meaningfully to our church family while honing your administrative and leadership skills.

Skills

• Proven experience in office management or administrative roles within a church or nonprofit
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and spreadsheets for data management and reporting. Shepard Staff software knowledge a plus
• Excellent communication skills—both verbal and written—with a professional phone etiquette
• Exceptional organizational skills with keen attention to detail in managing schedules, files, and financial records
• Experience handling confidential information with integrity and discretion
• Ability to multitask efficiently while maintaining a positive attitude
• Technical proficiency in office equipment including multi-line phone systems, printers, scanners, and office management tools

Join us as a Church Office Administrator to be an essential part of our vibrant community! Your dedication will help ensure our church operates seamlessly while creating a welcoming environment for all people. If you thrive in organizational roles that combine administrative excellence with meaningful community service, we look forward to welcoming you aboard!

Job Requirements

Responsibilities

Oversee daily office operations, including answering phones, greeting visitors and assisting members with professionalism and courtesy

Manage church records, membership data, and scheduling for church events

Administer accounting tasks such as banking, payroll processing, budgeting, and financial record keeping

Support pastor and staff with a variety of administrative and clerical tasks.

Organize church communications through email correspondence, newsletters, and client communication channels

Maintain organized filing systems for administrative documents, records, and church materials

Assist with event planning and logistics for church functions and community outreach programs