Legal Assistant

Kennedys, an international law firm with offices throughout the United States, seeks a full-time Litigation Legal Assistant/Secretary to join its Miami office. Our ideal candidate will assist multiple attorneys with all aspects of litigation including discovery, court filings and trial preparation in a team environment. This position operates on a hybrid schedule, with a requirement to work onsite in the Miami office three days per week. Occasional additional hours may be required during peak business periods. Key Responsibilities Preparing preliminary pleadings, i.e. notices of appearance/email designations, deposition notices, motions for extensions, discovery pleadings and assist attorneys with removal from state to federal court filings and service of discovery Intake of all incoming correspondence and court filings, including saving into file appropriately and calendaring all deadlines without supervision including CMOs and Trial Orders Schedule depositions, hearings, and conferences. Will be solely responsible for routine follow ups for each, and coordinating/finalizing with counsel and court reporters Ability to maintain and remind and follow up calendar of hearings, appointments, mediations, depositions, meetings, deadlines, and travel for multiple managing partners and associates Required Experience Minimum 4 years of experience in insurance defense, coverage litigation and complex civil litigation (insurance focused preferred) Superior organizational skills, the ability to handle a fast-paced environment, multitask, pay strict attention to detail and take initiative to ensure all tasks are completed in a timely manner with minimal errors is required Proficiency with the Microsoft Office Suite (advanced Word, Excel and Outlook) Strong written and verbal communication skills, with the ability to proactively manage assignments and deadlines Hands-on experience supporting multiple attorneys simultaneously in high-volume matters Thorough working knowledge of and experience with state and federal court e-filing systems, including counties across the State of Florida and federal courts (CM/ECF). Experience in US Virgin Islands cases is a plus Experience with docketing, calendaring, and deadline management, including litigation deadlines, hearings, mediations, and depositions Experience preparing, formatting, and filing pleadings, motions, discovery, notices, and correspondence Experience with subpoena requests is a plus Familiarity with insurance policies, claims files, coverage correspondence, and litigation documentation Knowledge of PDF software, iManage, and/or Chrome River highly preferred *where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience. FLSA: Non-Exempt #J-18808-Ljbffr