Marketing Coordinator

Position Title: Marketing Coordinator FLSA Status: Non-Exempt Reports to: Senior Marketing Manager Supervises: None Location: Oakland headquarters/hybrid Latest Revision: August 24, 2026 ABOUT CWEA The California Water Environment Association (CWEA) empowers, educates, and connects water professionals to protect California’s most critical resource: water. The association’s community of over 11,000 professionals represents all facets of wastewater management and resource recovery, from operators to lab technicians to engineers. Founded in 1928, CWEA proudly unites wastewater professionals across California to address real-time issues, develop and deliver cutting-edge training, raise awareness of the profession, and shape the future of wastewater. In support of CWEA’s vision of a sustainable California water environment, the organization pursues its mission of empowering, educating, and connecting water professionals to protect public health and the environment. CWEA is a nonprofit organization with an annual budget of approximately $6M and a dedicated staff of 18 employees. POSITION SUMMARY The Marketing Coordinator plays a key role in developing and implementing successful outreach for CWEA’s local section events, conferences, and training workshops. The position works closely with CWEA team members in a fast-paced environment to respond to requests for marketing assistance. Strong communication and teamwork skills are essential as this individual works directly with volunteer leaders from CWEA’s Committees and Local Sections to provide them with timely and effective marketing tactics and implementation. Key skills include project management, time management, graphic design, writing, digital marketing, website management, and vendor relations. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES Event Marketing Provide timely administration and implementation of event marketing plans, coordinate with internal teams, track progress and milestones, and share updates Write, design and schedule marketing elements, such as flyers, social media posts, videos and promotional emails, in compliance with CWEA brand guidelines and in collaboration with appropriate stakeholders Coordinate orders for conference promotional materials Support meeting and conference organizers with marketing support, including onsite agendas, PowerPoint templates, signage, and working with photographers, designers, printers and other contractors to ensure a successful event Write follow-up event news stories, social media posts, and emails as assigned Track multiple events, tasks, and deadlines simultaneously using project management software Attend event planning meetings and provide concise updates Website Management Monitor and maintain CWEA’s 17 local section websites and provide training and support for local section volunteer leaders Develop standard operating procedures, how-to guides, and short demo videos to help local section volunteers understand how to manage CWEA systems and procedures Curate CWEA’s collection of photos and artwork by seeking out compelling wastewater visuals and member photos, obtaining copyright clearance, and properly filing and tagging images in the appropriate databases Write and post local section news and announcements on the website Work with website vendors to track and resolve help requests in a timely manner Committee, Local Section, and Volunteer Engagement and Support Respond to requests for assistance from CWEA volunteer leaders, and work with the appropriate internal team to provide support Update and maintain the Leader Resources portion of CWEA’s website and prepare and send the monthly Leader Link email update Assist committee leaders with scheduling meetings, setting up and using Zoom accounts, and providing guidance on resources that are available Coordinate the local section and committee award programs, including sending updates, managing plaque orders, and tracking plaque shipments General Administration Record progress on the marketing team’s KPIs and assigned data analytics Process invoices by routing them for approval, entering them into budgets and tracking logs, and submitting properly coded invoices to the Accounting Team Proofread items to assist co-workers and work with team members to have all work proofread Attend meetings, take minutes, and share updates Pack, ship, and move large marketing crates and boxes for use at conferences and meetings Answer emails and phone calls in a timely and courteous manner This position requires punctuality and regular and reliable attendance, including at CWEA events and functions. This position is required to perform other duties as directed, developed, or assigned. KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, AND EXPERIENCE REQUIRED The requirements listed below are representative of the knowledge, skills, and abilities required to perform the job successfully. The education and experience listed below are representative of typical methods of achieving the knowledge, skills, and abilities necessary for the job but are not required, unless specifically noted. KNOWLEDGE, SKILLS, AND ABILITIES Excellent English grammar, composition, and proofreading skills Knowledge of marketing research, planning, and tactics Knowledge of digital marketing tactics and trends Familiarity with website development and strategy is preferred Ability to work in a fast paced, team environment, while meeting deadlines Critical reasoning skills Newswriting skills are preferred EDUCATION, CERTIFICATIONS, AND LICENSES Bachelor’s degree in marketing, communications, or a related field, or three or more years of experience working in a marketing role Digital marketing, social media, public relations, or website certifications are desirable EXPERIENCE At least two years of experience working in a professional setting with responsibilities reflecting the knowledge, skills and abilities shown above SOFTWARE AND TECHNOLOGY Basic Microsoft Office Suite Basic skills with Adobe Creative Cloud, in particular, skills within InDesign and Photoshop Mass email management system (e.g. Mailchimp, etc.) Basic video production and editing (e.g. Adobe Premier, Adobe Express, Final Cut, Canva, etc.) PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL The physical demands of the position are: Stand and walk or sit alternatively depending on specific needs of day. Estimate 20% of time is spent on feet and 80% sitting at desk Have occasional need to perform the following physical activities: bending/stooping/squatting, climbing stairs, pushing, pulling, twisting, lifting and reaching above shoulders Have occasional need to perform standing and walking activities Constant need to perform the following physical activities: writing/typing, grasping/turning, finger dexterity Lifting/carrying up to 10 pounds frequently and up to 50 pounds occasionally Vision requirements: constant need to complete forms, read reports, view computer screen. Frequent need to see small details. Frequent need to see things clearly beyond arm's reach Hearing requirements: constant need to communicate over telephone and in person This position will require occasional travel, including overnight travel for the Annual Conference up to 4-5 nights at a time. CWEA expects this position to travel approximately 3-4 times per year for work purposes. CWEA is dedicated to providing reasonable accommodations to meet the physical demands of this role as required under the Americans with Disabilities Act (ADA). COMPENSATION CWEA compensates employees according to a staff compensation policy designed to ensure equity. For this position, the established annual rate is $37.33 per hour ($77,643 annualized). In accordance with this policy, new employees start at 90% of this rate ($33.60 per hour/$69,879 annualized) for the first six months. Following successful completion of this introductory period and demonstrated satisfactory performance, pay increases to the full established rate. Please note that CWEA is not able to negotiate a change in the pay rate. BENEFITS Hybrid work schedule: 2 days required in office (Tuesday and Wednesday) and 3 days optional remote Medical, dental, and vision covered at 100% for employee and 60% for dependents 5% gross regular pay retirement contribution; eligible after six months Access to company-sponsored 403b pre-tax and 403b Roth retirement plans Employer-sponsored and covered Group Term Life and AD&D insurance 20 days PTO per year in years 0 – 5 of service (increasing to 23 days in years 6 – 10 and 27 days in years 11+) 12 paid holidays An alternative Friday off work schedule in which employees work eight 9-hour days and one 8-hour day every two weeks, with alternating Fridays off CWEA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify or expression, national origin, disability, age, protected veteran status, genetics, age, disability or other characteristics protected by law. CWEA is committed to working with and providing reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment application process, please let us know the nature of your request. This is a full-time, nonexempt, at-will position. The rate of pay is $37.33 per hour, which equals an annualized salary of $77,643. The compensation is non-negotiable, aligning with our internal equity and compensation principles and policies. Once employed with CWEA, there is potential for salary growth and merit-based bonuses. #J-18808-Ljbffr