Marketing Coordinator

Company Description

KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500 professionals in 35 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. We are a collaborative and creative team of civil and structural engineers and surveyors that thrives on designing innovative solutions for projects of all scales. KPFF is a leader in sustainable design, providing our clients with visionary, environmentally sensitive and technically advanced services.

The local structural division in Oregon currently consists of over 100 employees working primarily out of our downtown Portland office. We work on a wide variety of project types, serving public and private clients in land development, transportation, and municipal projects. This includes architectural-led building projects for K-12 and higher ed campuses, sports facilities, medical campuses, and mixed-use housing. In addition, we work on parks, trails, pedestrian bridges, road and vehicle infrastructure, and master planning, with a focus on sustainability in everything we do. We believe in encouraging personal and professional growth, and we work hard at providing a solid structure with minimal organizational restrictions. We have a great group of collaborative and dedicated engineers in a business casual environment located in downtown Portland.

Job Description

KPFF is hiring a full-time Marketing Coordinator to join our structural engineering division in Portland, Oregon. The ideal candidate is ambitious, thoughtful, creative, and detail-oriented. This role will compile content, maintain consistency across channels, and help create materials and collateral to support our firm's qualification, proposal, pursuit, recruiting, and marketing initiatives. You will thrive in this job if you find joy in working with a close-knit team, understand the need for ongoing prioritization, appreciate the balance of autonomy and feedback, and enjoy a collaborative and deadline-driven environment. This is NOT a good fit if you need a lot of defined processes, prefer siloed work environments, or have difficulty managing multiple concurrent deadlines. If you are interested in working alongside dedicated professionals in a team environment, this is the place for you. We take pride in our work and strive for excellence in the services we provide; we develop meaningful creative work that supports the built environment.

Our marketing staff is valued and empowered to be innovative in their approach and passionate about their work. We encourage personal and professional growth, and we work hard to provide a solid structure with minimal organizational restrictions. This full-time, in-person position focuses heavily on copyediting and content coordination and interacts with all levels of the firm, as well as clients and subconsultants.

Responsibilities

• Coordinate, copyedit, and format subconsultant qualification requests and client deliverables
• Support development of proposal submissions through direct collaboration with technical staff, project managers, and other marketing team members
• Maintain the marketing database (Cosential); input and update client, project, and other supporting information
• Maintain content library, including previous proposals, boilerplates, and visuals
• Prepare and create written and graphic materials for internal and external audiences; including presentations, advertisements, articles, brochures, press releases, and other promotional collateral
• Coordinate awards competition entries; ensure compliance with award requirements
• Support internal communications efforts
• Coordinate specialized consultants (photographers, videographers, etc.)
• Maintain staff registrations and professional staff licensures
• Assist in the coordination of internal events (quarterly meetings, annual community and client events, food drives, internal company culture events, exhibits and conferences)

Qualifications

• Bachelor's Degree in English, Marketing, Journalism, Communications, Education, Business or other relevant major OR a related combination of education and experience
• Minimum of 3 years professional experience in marketing; architecture, engineering, or construction industries are a plus
• Excellent writing, proofreading, editing, and document production skills; strong attention to detail
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft (Word, Excel, Powerpoint)
• Experience capturing and maintaining data in a database (Cosential, or similar system such as Salesforce, and Ajera, or Deltek a plus)
• Excellent communication skills, and a desire to learn

Additional Information

Culture and Benefits

Compensation

• Base pay range of $31.00 - $36.00/per hour , based on qualifications and prior experience
• Overtime paid at time-and-a-half with regular opportunity for overtime available
• Biannual profit-sharing (bonus) structure

Benefits

• Flexible schedule options (assessed after one year of employment)
• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Separate vacation and sick leave
• Professional development provisions
• Tuition reimbursement plan
• Health insurance (PPO or HSA)
• Additional HRA/FSA options
• Dental insurance
• Vision insurance
• Life insurance

• Paid family leave
• Short- and long-term disability insurance
• Employee assistance programs
• Paid holidays (including two floating holidays)

Other Perks

• Free secure bike parking
• Transit pass stipend (50%)
• On-site fitness center
• Technical educational sessions
• Monthly social events
• Corporate company culture events (winter parties, summer picnics, etc.)
• Office committee opportunities
• Community projects participation
• Offsite retreats

To apply, submit your application online, including a cover letter and resume.

Not sure you meet every qualification? Research shows that women and people of color often hesitate to apply for roles unless they meet every requirement. At KPFF, we're committed to building a team that reflects the diverse communities where we live and work. If this role excites you but you don't check every box, we still encourage you to apply-you might be the right fit for this or another opportunity.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.