Executive Administrative Assistant Needed Immediately

About JAQUE

JAQUE is a nationally recognized luxury interior design firm specializing in high-end residential, hospitality, and brand-driven environments. We create extraordinary spaces for discerning clients while delivering an elevated, concierge-level experience from the first interaction through project completion. As a founder-led company, we operate in a fast-paced, high-performance environment where professionalism, adaptability, attention to detail, and exceptional service are essential. We are seeking an Executive Assistant who is passionate about supporting executive leadership while creating memorable client experiences that reflect the JAQUE brand. The Executive Assistant – Client Experience serves as the trusted right hand to the Founder, providing high-level executive, personal, and client-facing support. This role is responsible for managing executive priorities, coordinating schedules and travel, supporting personal and business commitments, and ensuring every interaction with clients, partners, and guests reflects the luxury standards of JAQUE. This position requires exceptional organizational skills, discretion, emotional intelligence, professionalism, and the ability to anticipate needs before they arise. The ideal candidate is polished, resourceful, highly responsive, and thrives in an environment where priorities shift quickly and no two days are the same. This position works closely with the Executive Assistant – Operations. While each role has distinct areas of ownership, both Executive Assistants collaborate daily, provide cross-coverage when needed, and work together to ensure seamless support for executive leadership and the organization. Personal Executive Assistance

Coordinate personal appointments, reservations, travel, and scheduling. Assist with personal administrative tasks and special requests. Manage personal and professional commitments to ensure seamless organization. Support executive travel planning, itineraries, dining reservations, and logistics. Serve as a welcoming and professional point of contact for clients, prospective clients, and VIP guests. Coordinate luxury client meetings, showroom visits, and design consultations. Prepare meeting spaces, hospitality arrangements, gifts, and client materials. Help create a white-glove client experience that reflects the JAQUE brand. Travel & Event Coordination

Coordinate executive travel, accommodations, transportation, and detailed itineraries. Support conferences, speaking engagements, networking events, photoshoots, and company functions. Adapt quickly to changing schedules and travel priorities. Administrative Support

Prepare contracts, documents, presentations, and correspondence. Assist with special projects and company initiatives. Support executive expense reporting and administrative tasks. Partner closely with the Executive Assistant – Operations to ensure seamless executive support. Provide cross-coverage during travel, absences, or high-volume periods. Work collaboratively to ensure continuity across executive, client, and business operations. 5+ years of Executive Assistant experience supporting founders, executives, or C-suite leadership. ~ Experience working in luxury hospitality, luxury interior design, architecture, real estate, lifestyle management, concierge services, or another high-touch client service environment is strongly preferred. ~ High level of discretion, professionalism, and emotional intelligence. ~ Advanced proficiency with Google Workspace and business communication platforms. ~ Valid driver's license and ability to travel as business needs require.

Enjoys building relationships and creating memorable experiences. Due to the nature of executive leadership, client service, travel schedules, and company operations, this position requires flexibility and responsiveness. Early mornings, evenings, weekends, and occasional holidays as business needs require. Supporting executive travel and company events. Travel. Joining JAQUE means becoming part of a nationally recognized luxury design firm known for excellence, creativity, and exceptional client service. You'll work directly alongside executive leadership, help shape extraordinary client experiences, and play a meaningful role in the continued growth of a dynamic and design-driven organization.