Contracts Administrator

Moss Construction Management

Fort Lauderdale, FL

# Contracts AdministratorApplylocations: FORT LAUDERDALE, FLtime type: Full timeposted on: Posted 2 Days Agojob requisition id: R-2730**COMPANY OVERVIEW**Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.**POSITION SCOPE AND ORGANIZATIONAL IMPACT**Moss’ Contracts Administrator supports the contracts management function by assisting in the administration of purchase orders, subcontract agreements, and engineering agreements. This role serves as a key point of coordination between internal departments and external parties to ensure that contract documents are accurate, properly executed, and maintained in accordance with company standards and procedures.**ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*** Assist in the preparation, review, and administration of purchase orders, subcontract agreements, and engineering agreements from award through closeout* Manage and maintain standard contract agreement forms, ensuring templates are current, accurate, and consistent with company policies and applicable legal requirements* Identify, prepare, attach, and revise contract exhibits, including but not limited to scopes of work, schedules, insurance requirements, bonding requirements, and fee schedules, ensuring all exhibits are properly incorporated into the contract documents* Track contract status, key milestones, and expiration dates, and provide timely updates to relevant stakeholders* Assist in the review of contract terms and conditions and escalate issues or non-standard provisions to senior contracts personnel or legal counsel as appropriate* Coordinate and manage the contract execution process, including routing agreements for review, approval, and signature in accordance with the company's delegation of authority* Maintain organized and complete contract files, both electronic and physical, ensuring all executed agreements, amendments, exhibits, correspondence, and supporting documentation are properly filed and readily accessible* Ensure executed contracts are distributed to all relevant parties and departments upon completion* Support contract closeout activities, including confirmation of final deliverables, release of retainage, and archiving of contract files* Serve as a liaison between the contracts department and internal teams, including Accounting, Preconstruction, Procurement, and Project Management, to facilitate the timely preparation, execution, and administration of contracts* Coordinate with the Accounting department on matters related to contract values, payment terms, invoicing, and change order pricing* Work with the Preconstruction and Procurement teams to ensure that contract documents accurately reflect awarded scopes, pricing, and vendor or subcontractor information* Collaborate with Project Management teams to address contract-related questions, change order requests, and other issues arising during project execution* Perform other duties as assigned**EDUCATION AND WORK EXPERIENCE*** Bachelor's degree in Business Administration, Construction Management, Engineering, or a related field preferred; equivalent work experience will be considered* Minimum of 2 years of experience in contract administration, procurement, or a related role, preferably within the engineering, procurement, and construction (EPC) industry* Prior experience with subcontract agreements, purchase orders, and/or engineering agreements strongly preferred* Strong organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously* Effective written and verbal communication skills, with the ability to interact professionally with internal teams, subcontractors, vendors, and engineering firms* Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with contract management software or document management systems a plus* Ability to work collaboratively in a team environment while also managing individual responsibilities independently* Familiarity with standard construction contract forms (e.g., AIA, ConsensusDocs) preferred* Office-based with occasional visits to project sites as needed* May require extended hours during peak project periods**JOB TITLE:** CONTRACTS ADMINISTRATOR **JOB LOCATION:** FORT LAUDERDALE, FL**CLASSIFICATION:** FULL TIME – EXEMPT – SALARIED**REPORTS TO:** ASSOCIATE GENERAL COUNSELMoss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
J-18808-Ljbffr Moss Construction Management

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