Administrative Support Specialist

Mountain Projects is seeking a highly organized and dependable Administrative Support Specialist to provide comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate is detail-oriented, has excellent communication and organizational skills, and can effectively manage multiple priorities while maintaining a high level of professionalism and confidentiality.
Key Responsibilities

• Provide administrative support to management and various departments.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Maintain accurate electronic and physical filing systems.
• Schedule meetings, appointments, and coordinate calendars.
• Answer and direct phone calls, emails, and other communications in a professional manner.
• Receive, sort, and distribute incoming mail and packages.
• Assist with data entry, recordkeeping, and document management.
• Coordinate office supplies inventory and place orders as needed.
• Support travel arrangements, meeting logistics, and event coordination when required.
• Assist with preparing reports, maintaining databases, and generating routine administrative documents.
• Maintain confidentiality of sensitive company and employee information.
• Perform general office duties and other administrative tasks as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous experience in an administrative, office support, or clerical role preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Professional demeanor and strong customer service skills.
• Ability to work independently while contributing effectively to a team environment.

Preferred Skills

• Experience using office management, scheduling, or document management software.
• Strong problem-solving and critical thinking abilities.
• Excellent time management and multitasking skills.
• Ability to adapt quickly to changing priorities and business needs.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and company holidays
• Retirement savings plan
• Employee assistance program
• Professional development and training opportunities
• Supportive and collaborative work environment

Mountain Projects is an equal opportunity employer. We are committed to creating an inclusive workplace where employees are valued for their unique perspectives, backgrounds, and experiences. We welcome qualified candidates who are passionate about providing exceptional administrative support and contributing to our organization's success.